Project Administrator

Project Administrator
Job Description
We are seeking a highly organized and detail-oriented Project Administrator to support Project Managers, Project Supervisors, General Superintendents, and Division Managers across multiple projects.
This role requires strong organizational skills, time management, communication abilities, and the capacity to effectively manage competing priorities in a fast-paced construction environment.
The Project Administrator serves as a key liaison between internal departments and external partners, helping ensure projects remain organized, compliant, and on schedule from pre-construction through project completion.
Pay Range - $28-30 per hour
Key Responsibilities
Support project teams with daily administrative and operational functions across multiple projects.
Assist with contract execution and management of contract documentation.
Maintain accurate records of project correspondence and documentation.
Issue subcontract agreements and purchase orders.
Track and process project submittals to help prevent project delays.
Assist in developing and maintaining project schedules, including CPM schedules.
Attend pre-construction meetings, progress meetings, and other project-related meetings as needed.
Prepare and process regular project billings, ensuring timely monthly invoicing.
Track weekly quantities of in-place work and maintain accurate project records.
Prepare monthly project management reports.
Coordinate approval and processing of material invoices and subcontractor payables.
Conduct occasional job-site visits and assist with field coordination.
Perform clerical duties, document management, filing, and occasional errands.
Maintain professional communication with owners, engineers, subcontractors, vendors, regulatory agencies, and the public.
Ensure compliance with company policies and maintain a professional representation of the company at all times.
Perform additional duties as assigned.
Qualifications
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite and general computer systems.
Ability to work collaboratively with internal teams and external stakeholders.
Strong attention to detail and problem-solving abilities.
Ability to read blueprints, specifications, and understand contract language is preferred.
Construction industry experience is highly preferred.