Project Administrator Jobs in Staten Island,NY,US

Job

W3global

[Unknown City], NY (In Person)

Full-Time

Posted 1 day ago (Updated 1 hour ago) • Actively hiring

Expires 6/5/2026

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Manage all project documentation (RFI, Submittals)
Manage and assist with financial documentation (Purchase Orders, Change Orders and Requisitions)
Compile, issue and track subcontracts and purchase orders
Assist in the coordination of subcontractors and various suppliers / trades with your PM and field team
Effectively communicate project status and progress with team and management
Prepare written correspondence to subcontractors and suppliers as necessary to ensure project success.
Work with and assist support staff in distributing all project data and documents to the project team.
Utilize computer system to accurately manage and track milestones and documentation of each project.
Follow-up with subcontractors to ensure timely submission of proposals.
Follow up on proposal requests.
Create project schedule.
Maintain office set of current project drawings and specifications.
Coordinate shop drawing submission and review process.
Attend project meetings and take meeting minutes to present to all attending and non-attending parties.
Maintain Request for Information, Additional Work Authorizations, submittals, contract drawings and contacts for project team.
Gather closeout material and binders for submission to clients. Aggressively resolve all open issues.
Prepare kick off packages.
Schedule and aggressively follow up on all punch-list items.
Generate initial submittal log in system.