Project Assistant

We are looking for a detail-oriented Project Assistant to support construction and site services initiatives in Bridgewater, New Jersey. This Long-term Contract position plays an important role in keeping project activities organized, documented, and moving forward by coordinating communication, schedules, and administrative processes across internal teams and external partners. The ideal candidate is comfortable working in a fast-paced environment where accuracy, follow-through, and strong collaboration are essential to successful project execution.

Responsibilities:

• Coordinate project timelines, meeting schedules, follow-up items, and team communications to help keep construction activities on track.
• Maintain accurate project records, including permits, submittals, RFIs, and other controlled documents, while ensuring current versions are available to stakeholders.
• Update project tracking systems and prepare status reports, dashboards, and performance summaries for project teams and leadership.
• Support purchasing and cost monitoring by tracking purchase orders, material needs, budget activity, and forecast-to-actual spending.
• Verify subcontractor and vendor documentation, including insurance and compliance records, to support contractual and regulatory requirements.
• Assist with billing processes by organizing supporting documents, preparing invoicing details, and helping monitor accounts receivable activity.
• Coordinate field-related administrative needs such as site logistics, inspections, material deliveries, and general jobsite support tasks.
• Contribute to estimating and bid efforts by helping assemble proposals, quantity takeoffs, and submission materials.
• Track permit progress and assist with project closeout deliverables such as as-built documentation, operations manuals, and warranty records.
• Administer project and maintenance system data, provide user assistance, and support reporting accuracy across the platform.