Project Coordinator

Role Description:

Project Coordinator Reports To:

Project Manager Status:

Full-Time Position Summary:

The Project Coordinator is responsible for supporting construction project teams throughout all phases of the project lifecycle, from estimating through closeout. This role involves managing documentation, facilitating communication between stakeholders, and ensuring processes are followed accurately and efficiently. The ideal candidate is detail-oriented, organized, and collaborative, with the ability to manage multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

Contract and Purchase Order Management:

Write and process all contracts and purchase orders (POs) for subcontractors and suppliers, including bids, quotes, pricing changes, and execution. Maintain accurate records of all contracts in accordance with SCI policies.

Change Order Administration:

Serve as the central repository for all change orders received. Draft, obtain approvals, and distribute change orders to the appropriate team members.

Project Documentation & Reporting:

Maintain job folders from estimating through project completion and closeout as per SCI processes. Attend weekly site meetings and document job-specific information. Distribute construction updates to the project team and relevant partners. Gather information and collaborate with project teams to prepare weekly construction reports.

Project Accounting & Compliance:

Collaborate with the Accounts Payable Accountant on all project accounting tasks. Procure and manage municipality documentation, subcontractor insurance certificates, and W9s. Administer the submittal process throughout its lifecycle.

Team & Process Support:

Work closely with Estimators, Project Managers, Superintendents, and other staff to support all phases of construction. Assist in punch list management and project closeout. Provide backup support for other Project Coordinators Ensure documentation is complete and organized per SCI standards. Actively participate in project-related meetings, including:

Qualifications:

Education and Experience:

High school diploma or equivalent required; associate degree or coursework in construction management, business administration, or a related field preferred. Previous experience in a construction administration or project coordination role preferred.

Skills and Abilities:

Strong attention to detail and organization. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and project management software. Ability to multitask and manage competing deadlines. Skilled in documentation management and team collaboration.

Key Competencies:

Team-oriented with a proactive, solutions-focused mindset. Strong understanding of construction processes and documentation. Commitment to following company processes and maintaining professionalism. Positive attitude and ability to work effectively with both internal and external stakeholders.