Purchasing Agent

Job Description Purchasing Non-Exempt Full Time Job Summary:

The position is responsible for purchasing raw material, tooling, special services and any additional items needed for production and operating necessities.

Essential Functions:

The primary duties and responsibilities of Purchasing consist of but are not limited to:

• Source suppliers and products that meet internal and customer quality expectations.
• Enter new suppliers in JobBoss.
• Maintain supplier qualification requirements and documentation.
• Obtain quotations from various suppliers. Compare prices, specifications and delivery dates to determine the best supplier source.
• Review purchase orders to verify accuracy, specifications and lead times.
• Monitor and follow up on supplier delivery dates to ensure conformance to schedule requirements.
• Contact suppliers to schedule or expedite deliveries, determine status of late or missed deliveries, resolve order shortages and resolve discrepancies in pricing and product quality issues.
• Communicate constraints and issues impacting quality and delivery to key stakeholders.
• Managing the outsourcing of grinding, tumbling and laser marking.
• Respond to inquiries about order status, changes or cancellations.
• Communicate order issues to Accounts Payable to ensure that invoices are processed accurately, and order entry is correct.
• Purchase and maintain inventory of material to ensure internal production schedules and delivery requirements are met.
• Prepare, maintain and review purchasing files, reports and price lists.
• Perform other tasks as directed by supervisor.
• All essential functions must be performed in an efficient manner.

Accountabilities:

• Facilitate a continuous improvement culture.
• Facilitate an efficient culture.
• Foster a team-oriented quality ownership culture.
• Ensure compliance to QMS requirements.
• Ensure purchases are cost effective.
• Ensure supplier qualification is completed in accordance with QMS requirements.
• Understands that attendance and punctuality affect team morale.

Job Description Purchasing Non-Exempt Full Time Authorities:

• Stop processes and shipments due to quality concerns if necessary.
• Communicate to management issues with product and process conformance.
• Create, approve and execute purchase orders in accordance with customer defined requirements: o

Raw Material:

Up to $50,000.00 o

Tooling and Special Services:

Up to $10,000.00 o

Other Purchasing:

Up to $5,000.00 o Any orders above these amounts will need prior authorization from the President or Vice President.

Competencies:

• Understanding of purchasing, production/ inventory control and an understanding of business structures.
• Understanding of purchasing types and specifications.
• Proficient use of ERP software.
• Strong knowledge of Microsoft Windows and Office (Outlook, Word, Excel and PowerPoint).
• Strong attention to detail.
• High level of organization and time management skills.
• Ability to accurately perform multiple tasks in a fast-paced environment to assure delivery requirements.
• Must demonstrate superb problem-solving skills.
• Excellent communication skills both verbal and written.

Qualifications:

Education:

• High school diploma (required).
• Associate or bachelor's degree in business or related field (preferred).
• A bachelor's degree or 10+ years in manufacturing engineering or a related field with a minimum of four years of relevant experience. Background
• Working experience and understanding the purchasing aspects.