Purchasing Agent

Job Summary We are seeking a dynamic and detail-oriented Purchasing Agent to join our procurement team. Under the general supervision of the Finance Director, the Purchasing Agent is responsible for performing administrative, technical, and clerical duties related to the procurement of goods and services for the City. This position ensures timely and accurate processing of purchase orders, supports accounts payable functions, and assists with fleet, licensing, and asset-related administrative responsibilities. The Purchasing Agent is expected to maintain compliance with applicable policies, procedures, and regulatory requirements. Duties Prepares, processes, and enters purchase orders for all City departments in accordance with established policies and procedures Maintains and monitors purchasing records to ensure accuracy, completeness, and compliance Assists with monthly accounts payable processes, including preparation and review of statements Utilizes document management systems (including Laserfiche) for recordkeeping, scanning, and retrieval of financial and purchasing documents Coordinates and manages license plate assignments and records for City-owned vehicles and equipment Assists with fleet management activities, including tracking vehicle registrations, maintenance documentation, and inventory of equipment Processes vehicle registrations and ensures compliance with applicable state requirements Assists with travel-related administrative functions, including booking rooms and coordinating travel Maintains records related to securities, liability and property insurance, and other financial documentation as assigned Assists with Louisiana Department of Transportation and Development (DOTD) right-of-way (ROW) invoicing and related documentation Completes and processes credit applications and vendor-related documentation Communicates with vendors, departments, and external agencies to resolve purchasing and payment issues Provides general administrative and customer service support to internal and external stakeholders Performs other duties as assigned by the Finance Director Qualifications Education High school diploma or equivalent required. Work requires knowledge of basic operational, technical, or office processes typically acquired through completion of secondary education. Experience Three (3) to five (5) years of secretarial or administrative experience preferred Previous purchasing or procurement experience highly desirable Prior experience with accounts payable processes preferred Customer service experience desirable Knowledge, Skills, Abilities Knowledge of basic purchasing and procurement procedures Proficiency in general office practices and administrative procedures Ability to operate standard office equipment and computer systems Working knowledge of computer software applications (e.g., word processing, spreadsheets, document management systems) Ability to learn and effectively use systems such as Laserfiche Strong organizational skills and attention to detail Ability to maintain accurate records and documentation Ability to communicate effectively, both verbally and in writing Ability to establish and maintain effective working relationships with employees, vendors, and the public Ability to handle multiple tasks and meet deadlines

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person