Real Estate Operations Coordinator

Real Estate Operations Coordinator Your Opportunity:

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as our Operations Coordinator. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.

Who Develops You:

Team Operator What You're Great At:

You are an organized, methodical, and driven professional with a servant leader's heart. Systems are your jam -- creating them, implementing them, refining them. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work, and your ability to serve others. You are an empire protector focused on protecting the time and resources of yourself and the rest of the team.

What You'll Do:

Build, implement, maintain, and OWN all systems for delivering excellent internal and external customer service, internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events, and referrals.

RECRUITING

Support the team growth efforts through posting recruiting ads, calling agent recruits, performing screening interviews and scheduling appointments for Team Operator. Perform outreach to experienced Agents at other brokerages to share details about our team and invite them to meet Team Operator. Attend various events including Job Fairs, Agent events, and other various areas to meet to recruit

DATABASE MANAGEMENT

This position works alongside a remote overseas Database/Marketing Coordinator and will work together to create and own systems for maintaining integrity of the database, including holding agents accountable to activities

NEW HIRE ONBOARDING

Own the agent onboarding process, including holding training in person and virtually for new Agents; be the main point of contact Complete the Agent Onboarding and Offboarding processes, including assigning autoplans in Brivity and carrying out

TEAM PRODUCTIVITY RHYTHM LEADER

Follow the systems for our productivity rhythms to ensure agent productivity. Attend PLACE operations meetings and provide updates to team Plan and organize team events including call nights, inventory creation day, prospecting day, and productivity challenges Plan and execute client events that are done at a high level to drive business referrals.

MARKETING AND SOCIAL MEDIA

Use facebook, youtube, Instagram, and tiktok to make videos that highlight our team environment for recruiting purposes Post social graphics and videos on team social websites Travel to team listings to create video content Create postal mailings to potential buyers and sellers by exporting data from database and public records

ADMINISTRATIVE DUTIES

Ensure all team receipts are obtained and submit to the finance team, when reports are generated, take ownership of finding opportunities to reduce expenses. Create and maintain the team's operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity. Make copies and packets for buyers, sellers, and recruits Take inventory of office and PLACE supplies; order as needed Generate Google reviews and referrals from clients during and after the transaction

TRANSACTION COORDINATION

This position works alongside a remote Transaction Coordinator. The coordinator is responsible for managing all aspects of the listing launch and the contract-to-close process for every transaction, which includes coordinating tasks like photography, staging, and sign installation. While this position will not do the day to day tasks of the TC, they will be aware of all deals that are being transacted in order to communicate to the team their status and jump in when necessary Act as the liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers when needed to step in Provide a world-class experience for clients through phone and email on behalf of the team when needed OTHER Keep the team leader informed of any challenges that arise and bring potential solutions. Commit to weekly 1:1 coaching sessions, PLACE training, and Brivity training. Other duties as needed

Skills and Character Necessary:

Notice and take pride in the details; impeccably organized Team player; calm and motivated under pressure and welcomes constructive criticism/feedback Proven ability to lead yourself and others with conviction Self-motivated by owning projects once asked to do them and following up with status updates Ability and desire to focus on one task for at least an hour during time blocks Positive and direct communication, both written and verbal Ability to problem solve and use critical thinking daily; proactive vs. reactive Follow a current process as well as improving them and create new processes Learning-based and growth-minded Knowledge of basic office suite software and calendaring systems; Gmail Excellent time management skills and willingness to Use social media for the benefit of the company as an ambassador

Required Background:

Requires a prior work history that demonstrates the ability to plug into and improve existing systems and provide an enthusiastic level of support to a team 1+ years experience in an operations/administrative role in the real estate, mortgage or title industries.

Other Details:

Compensation depending on experience, ranges from $20-22 per hour. This is an in office part-time role, 20 hours per week. Some flexibility of hours exist but will primarily work 8:45 am to 1:45 pm

Mon-Thurs Job Type:

Part-time Pay:

$20.00 - $22.00 per hour Application Question(s): Do you have experience in the real estate, mortgage or title industries?

Work Location:

In person