Receptionist

Law Office Receptionist North Hills Area, Pittsburgh $18.00/hour M to

F:

8:30 am to 5:00 pm

ESSENTIAL RESPONSIBILITES

Responsible for greeting clients including temperature checks, offering beverages, and directing to conference rooms Responsible for mail and packages including receiving, sorting, and distributing items within the office and taking items to the post office when necessary Answers the main office phone in a professional manner, takes messages and directs calls to the appropriate party Maintains office phone system and contact lists Schedules meetings and maintains both the office and lead attorney calendars Organizes and maintains an accurate system of client files Maintains office supply inventory and reorders as necessary Manages both onsite and offsite file storage using industry specific software Enters attorneys' billable time and expenses using industry specific software Generates monthly invoices to clients based on attorneys' fees and hours Works with attorneys to reviews all outgoing invoices for accuracy and resolves discrepancies Applies client payments when received

REQUIREMENTS

Responsible for greeting clients including temperature checks, offering beverages, and directing to conference rooms Responsible for mail and packages including receiving, sorting, and distributing items within the office and taking items to the post office when necessary Answers the main office phone in a professional manner, takes messages and directs calls to the appropriate party Maintains office phone system and contact lists Schedules meetings and maintains both the office and lead attorney calendars Organizes and maintains an accurate system of client files Maintains office supply inventory and reorders as necessary Manages both onsite and offsite file storage using industry specific software Enters attorneys' billable time and expenses using industry specific software Generates monthly invoices to clients based on attorneys' fees and hours Works with attorneys to reviews all outgoing invoices for accuracy and resolves discrepancies Applies client payments when received We are an EOE.