Receptionist - Secretary

Receptionist - Secretary Law Offices of Paul R. Sasso Pinecrest, FL Job Details Full-time $15 - $19 an hour 1 hour ago Benefits Health insurance Paid time off Qualifications Spanish Microsoft Excel Microsoft Outlook Zoom English Administrative experience Typing Clerical experience Office management Appointment scheduling Proofreading Full Job Description Overview We are seeking an experienced organized Receptionist - Secretary to provide assistance to a busy general practice law firm for a solo practitioner in Pinecrest. This vital role involves managing front desk activities, providing exceptional customer support, and supporting office management functions. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors and clients alike.

GENERAL OFFICE DUTIES

• Greeting visitors, clients, vendors and directing them appropriately
• Manage multi-line phone system efficiently, routing calls using proper phone etiquette and taking clear messages
• Maintain organized filing system skills
• Managing office supplies inventory
• Scheduling appointments and coordinating meetings via Zoom
• Managing client files and intake logs
• Typing emails and correspondence and proofreading documents
• Data entry and light bookkeeping in Quickbooks when necessary
• Managing accounts payable / receivables

EXPERIENCE REQUIRED

• Bilingual (English and Spanish) (Fluent in English a MUST)
• Minimum of 2 years experience as a receptionist
• High level of communication skills
• Active listening skills
• Accurate typing of at least 45 wpm
• Proficiency in Microsoft Office (Word, Microsoft Outlook, and Excel) / Zoom platform
• Organizational calendar management
• Proofreading documents
• Dependable
• Positive attitude Join us to be part of a vibrant team where your organizational talents and customer service skills will shine!

This role is designed for proactive individuals eager to contribute to a professional environment while developing their office management expertise.

Pay:

$15.00 - $19.00 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person