Account Executive

Description We are looking for an organized Account Executive to support client-facing administrative and sales coordination activities in West Warwick, Rhode Island. This Long-term Contract position is ideal for someone who communicates confidently, manages multiple priorities effectively, and maintains accuracy while handling fast-moving client requests. The role focuses on presentation support, order coordination, sample tracking, item setup, and cross-functional communication to help ensure timely and accurate service for customers and internal teams.

Responsibilities:

• Prepare presentation materials, organize product samples, and assemble presentation books or visual tools for client meetings.
• Respond to client and store-related requests promptly, providing accurate information and dependable follow-up on open items.
• Complete vendor onboarding documents, customer order forms, and internal item setup records with careful attention to detail.
• Coordinate the distribution and tracking of pre-production and production samples based on customer requirements and timelines.
• Communicate product approvals, revisions, and rejections to internal partners so teams can act on current client direction.
• Maintain item information in client systems or spreadsheets and verify that all submitted data is complete and accurate.
• Review incoming orders for correctness, confirm key shipping and cancellation details, and ensure distribution teams are informed of order activity.
• Monitor order progress with internal contacts and update the sales team on changes, delays, or other issues that may affect delivery.
• Support additional administrative and sales coordination tasks as business needs evolve. Requirements
• Strong verbal and written communication skills with the ability to work effectively across clients, sales teams, and internal departments.
• Comfort using Microsoft Excel for spreadsheet updates and data tracking, including the ability to learn formulas and new file structures with training.
• Proficiency with Microsoft PowerPoint and a good visual sense for arranging images and creating clean presentation materials.
• Solid organizational skills with the ability to manage several tasks at once while meeting tight deadlines.
• High attention to detail and consistent follow-through when handling orders, samples, and client documentation.
• Working knowledge of Microsoft Word and Outlook in an office environment.
• Experience with administrative support, sales support, data entry, or customer coordination activities is preferred.
• Familiarity with tools such as CRM platforms, PDF editing, purchase order processing, or Adobe Photoshop is a plus.

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