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Accounts Pay/Rec Specialist

Job

NR Consulting

Costa Mesa, CA (In Person)

Full-Time

Posted 1 week ago (Updated 3 days ago) • Actively hiring

Expires 7/22/2026

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Job Description

Accounts Pay/Rec Specialist at NR Consulting Accounts Pay/Rec Specialist at NR Consulting in Costa Mesa, California Posted in 1 day ago.
Type:
full-time
Job Description:
Job Title:
Accounts Receivable Specialist Location:
Irvine, CA Duration:
long
Term Shift:
1st shift 9 AM-5:30 PM
POSITION SUMMARY
- The Accounts Receivable Specialist is responsible for daily customer invoicing , month-end audit support , tracking non-invoiced work orders, and routine financial reporting . Works closely with internal departments to ensure accurate billing, timely invoice processing, and resolution of discrepancies , with occasional customer interaction
KEY RESPONSIBILITIES
  • Prepare and issue accurate customer invoices using ERP system
  • Verify POs, contracts, shipping documents, and order entries before billing
  • Reconcile invoice discrepancies and coordinate corrections with teams
  • Support month-end close activities (cutoffs, accruals, reconciliations)
  • Ensure compliance with company policies, contracts, tax, and regulations
  • Assist with internal and external audits
  • Identify and support process improvements and automation in invoicing
  • Provide documentation and support for internal and external audits.
  • Identify opportunities to improve invoicing processes, automation, and data quality
KEY REQUIREMENTS
  • High school diploma required; associate's in accounting/finance preferred
  • 2+ years Accounts Receivable / invoicing / accounting experience
  • Strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, INDEX/MATCH)
  • Experience with ERP systems and order-to-cash process
  • Strong attention to detail and accuracy (critical)
  • Ability to meet strict deadlines in a fast-paced environment
  • Must be willing to work overtime and at least 2 Saturdays/month
  • Strong communication and coordination skills across teams
PREFERRED
  • Experience with Power BI or reporting tools
  • Background in manufacturing / distribution / government contracting
  • Knowledge of billing compliance, tax, or export controls