Project Assistant

We are looking for a dependable Project Assistant to support graduation event operations in California. This is a Contract position within the Services industry, ideal for someone who enjoys customer-facing work in a fast-paced event setting. The person in this role will help keep student flow organized, support photographers during ceremony activities, and contribute to a positive experience for graduates and event teams. Strong communication, reliability, and the ability to stay organized throughout live events are important for success.

Responsibilities:

• Guide graduates through designated staging and photo areas to keep lines moving efficiently and ensure they are in the correct place at the right time.
• Assist event photographers by coordinating student flow, confirming names against provided lists, and helping maintain order during ceremony photo moments.
• Provide clear directions to participants regarding where to stand, when to move forward, and how to prepare for their turn on stage.
• Distribute and collect name cards and other event materials needed to support graduation photography and ceremony logistics.
• Help prepare graduates for photos by making minor adjustments, such as correcting tassel placement when needed.
• Support event setup and breakdown by organizing supplies, handling light equipment, and preparing the work area before and after each ceremony.
• Share promotional or informational materials, such as business cards, with graduates or attendees as directed onsite.
• Coordinate with the onsite team lead across single-day or multi-day events held at the same location to ensure consistent support throughout the assignment.