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Assistant to the Director
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Long Beach Museum of Art
Long Beach, CA (In Person)
$63,440 Salary, Full-Time
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Job Description
Overview The Assistant to the Director is the Executive Director's most trusted partner, a sharp, discreet, and deeply organized professional who keeps the institution running smoothly behind the scenes. This is not a routine administrative role. It is a front-row seat to the full scope of museum leadership: board governance, donor relationships, strategic initiatives, and the vibrant cultural programming that makes LBMA a cornerstone of Long Beach's creative community. We are looking for someone who leads with initiative, communicates with clarity and warmth, and understands that great support is itself a form of leadership. If you are passionate about the arts and thrive in a dynamic, mission-driven environment, we want to hear from you. Responsibilities Executive & Administrative Support ◆ Manage the Executive Director's calendar, coordinate meetings, and arrange travel. ◆ Draft, proofread, and organize correspondence, reports, presentations, and institutional documents. ◆ Handle phone and email communications with prompt professionalism. Communication & Relationship Management ◆ Serve as a primary liaison between the Director and internal and external stakeholders. ◆ Cultivate trusted relationships with board members, donors, artists, and community partners. Project & Event Coordination ◆ Assist in planning and executing special projects and institutional initiatives. ◆ Support coordination of museum events, programs, and exhibitions. ◆ Monitor project timelines to keep deliverables on track. Office & Board Operations ◆ Maintain effective filing systems, record-keeping protocols, and office supply procurement. ◆ Organize board meetings, prepare agendas, coordinate materials, and record minutes. Research, Reporting & Development Support ◆ Compile research and reports to inform strategic decision-making. ◆ Assist the Director of Development with scheduling, phone coverage, and special projects. Skills ◆ Bachelor's degree in Art, Art History, Business Administration, or a related field preferred. ◆ At least three years of administrative experience, ideally in a non-profit arts or cultural institution. ◆ Exceptional organizational skills and a sharp eye for detail. ◆ Outstanding written and verbal communication — you write with clarity and speak with confidence. ◆ Proficiency in Microsoft Office Suite; familiarity with project management tools is a plus. ◆ Experience with Adobe Photoshop and Illustrator preferred. ◆ Discretion and integrity when handling sensitive or confidential information. ◆ A genuine love for the arts and alignment with LBMA's mission. Preferred ◆ Experience in bilingual environments or working with diverse communities. ◆ Familiarity with graphic design principles and institutional branding. ◆ Comfort with public speaking, facilitation, and event production. ◆ A strategic mindset and the creative instinct to solve problems on the fly. Work Environment This role blends focused office work with on-site presence at museum events and programs, including occasional evenings and weekends. You will work in a beautiful oceanfront setting alongside a passionate, mission-driven team. How to Apply Submit your resume and a cover letter describing your relevant experience and your connection to the arts to: Laurie Webb lauriew@lbma.org Sarajeva Vazquez sarajevav@lbma.org Please include "Assistant to Director" in the subject line.