Marketing Admin Coordinator (Commercial Real Estate Brokerage)

FULL-TIME MARKETING ADMIN COORDINATOR

(GRAPHIC DESIGN)

Location:

In Office; Rosemont through Sept 2026, relocating to Oakbrook Terrace 10/1/26

Company:

Commercial Real Estate Brokerage Firm Schedule:

FULL-TIME

Monday-Friday, 8am-5pm (1 hour lunch) Position Summary We are a well-established commercial real estate brokerage firm in Rosemont, IL (Oakbrook Terrace, IL starting 10/1/26) seeking a reliable, energetic, collaborative, and positive Full-Time Marketing Admin Coordinator to join our team. This role offers a dynamic mix of administrative responsibilities and design-focused tasks, ideal for a proactive, detail-oriented individual who enjoys managing a wide range of duties. You'll support a team of experienced brokers ensuring the smooth execution of day-to-day sales and administrative functions and creating high-impact marketing materials, while gaining comprehensive exposure to all facets of the business. You'll thrive in this role if you're comfortable working independently, juggling multiple projects, and making sound decisions without constant supervision and enjoy an inclusive environment where your contributions will directly impact business outcomes. Key Responsibilities Administrative Duties Manage and maintain property listings across platforms (i.e. CoStar, LoopNet) Update and maintain the Contact Relationship Management (CRM) database to ensure accurate tracking of prospects, clients, and transaction pipeline Prepare transaction documents including Requests for Proposals, Letters of Intent, renewal correspondence, and leasing status reports, etc. Interface with clients and vendors in a professional manner Provide administrative support including scheduling, document preparation, printing, binding and room set up Coordinate and support industry events, client meetings, open houses, and networking functions Manage general office and administrative duties to ensure seamless day-to-day functionality Marketing & Design Create and send email campaigns using Constant Contact Create and schedule social media content Design marketing collateral (brochures, offering memorandums, postcards, etc.) for property listings using Adobe InDesign and Illustrator Design and produce pitch presentations, proposals, tour books and other client deliverables Manage in-house printing or coordinate with external print vendors

What We're Looking For:

A proactive, detail-oriented professional with strong communication skills, the ability to manage multiple priorities, and a collaborative mindset. Experience with design tools, CRM platforms, and real estate listing databases is a plus. A passion for learning and adapting to technology will set you up for success in this role. Interested? An ideal candidate would need to have the following qualifications: Required Minimum 1+ years of experience providing administrative or operational support to multiple professionals, preferably in commercial real estate, professional services, or a related industry Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to quickly learn new software platforms and proprietary systems Familiarity with Constant Contact or other email marketing applications Working knowledge of Adobe Creative Suite, including InDesign, Photoshop, and Illustrator, with ability to create and edit marketing materials Preferred Strong project management skills with ability to manage multiple priorities, meet deadlines, and work independently or collaboratively Resourceful, proactive, and detail-oriented with a continuous learning mindset Excellent written and verbal communication skills with strong proofreading and editing abilities High level of discretion when handling confidential information Positive attitude with flexibility to thrive in a fast-paced environment Please submit your resume, cover letter, and portfolio or sample work (if available) to be considered.

Job Type:

Full-time Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Vision insurance Application Question(s): Please write a short summary about yourself and why you're interested in this role. This position involves a mix of administrative responsibilities and support work and marketing/design responsibilities. Are you comfortable with this type of hybrid role?

Work Location:

In person