Front Office Coordinator & Marketing Assistant

Front Office Coordinator & Marketing AssistantJoin the Irish Group Family At The Irish Group, we believe business is about people first. As a family-owned and growing organization, we are committed to creating a workplace where employees feel appreciated, supported, and empowered to succeed. We care about our team members not only as employees, but as people, and we understand that when our team thrives, our company thrives. We're seeking a highly organized and creative Front Office Coordinator & Marketing Assistant to help support our daily operations and marketing initiatives. This is an exciting opportunity for someone who enjoys variety, takes pride in helping others, and wants to play an important role in a growing company. Our culture is collaborative, energetic, and engaging. We enjoy celebrating wins, giving back to our community, participating in spirit days and team events, and creating an environment where people genuinely enjoy working together. No two days are exactly alike, and there are always opportunities to learn, contribute, and grow. If you're looking for a career with a company that values relationships, encourages professional development, and recognizes the importance of family, we'd love to hear from you. Position Summary The Front Office Coordinator & Marketing Assistant serves as the first impression of The Irish Group, creating a welcoming, professional, and positive experience for clients, visitors, employees, and community partners. As the face of our organization, this individual brings warmth, energy, and exceptional customer service to every interaction while supporting office operations and marketing initiatives that strengthen our brand and community presence. The ideal candidate is a people person who enjoys helping others, building relationships, and creating memorable experiences. They are highly organized, detail-oriented, and proactive, with the ability to anticipate needs, think critically, and confidently manage multiple priorities in a fast-paced environment. They are someone who notices what needs to be done before being asked and takes pride in creating exceptional experiences for everyone they encounter. This role is perfect for someone who enjoys variety in their workday, takes pride in being the person others can count on, and wants to make a meaningful impact as part of a collaborative and growing team.

Reports To:

Human Resources & Office Manager (Front Office Coordination) and Marketing Director (Marketing Support) Responsibilities Key responsibilities include, but are not limited to, the following: Front Office Coordinator Duties Answer and direct phone calls and emails Warmly welcome visitors to our offices, ensuring they are offered water, coffee, and/or snacks Help maintain clean, organized, and welcoming front office and common areas Oversee the conference room schedules Retrieve, process, sort, and distribute daily mail and deliveries Assist with office management activities such as restocking supplies as needed Maintain electronic and paper filing systems Assist with data entry and record management Support special projects and company events Provide general administrative support to leadership and staff, with special focus on marketing and office administration Additional duties as assigned Marketing Duties Assist with creating marketing media content (could include creating flyers, newsletters, and promotional materials). Assist with printing and assembling marketing materials Assist with email marketing campaigns Assist with social media posting Update company websites with new data, images, and/or blog posts as directed Assist with marketing events, open houses, sponsorships, and community outreach activities Assist with customer experience, including closing and welcome gifts for clients Assist with collecting client surveys and reviews Help maintain brand consistency across all communications Additional duties as assigned Qualifications Associate's degree preferred; equivalent experience considered 2+ years of administrative, office support, or marketing experience preferred Strong written and verbal communication skills Excellent organizational and time-management abilities Proficiency with Google Workspace and Google Drive Experience with social media platforms and digital marketing tools Graphic design experience using Canva, Adobe Creative Suite, or similar platforms is a plus Comfortable using or learning tools such as CRM systems, email marketing platforms, and website content management systems. Ability to manage multiple projects and deadlines Ability to maintain confidentiality when handling client, employee, and company information Professional and welcoming demeanor and superior customer service skills Natural hospitality mindset with the ability to make guests, clients, and team members feel welcomed and valued What We Offer Competitive pay based on experience Paid time off and holidays 401(k) and employee discount program Professional development opportunities Supportive and collaborative team environment Opportunity to contribute to meaningful projects and company growth Opportunity for professional growth and advancement within a growing organization Schedule Full-Time | Monday-Friday, 9:00 AM•5:00 PM Pay $45,000•$50,000 annually

Pay:

$40,000.00•$50,000.00 per year

Benefits:

401(k) Employee discount Paid time off Application Question(s): Do you have 2 or more years marketing experience?

Work Location:

In person