Marketing Coordinator

Position Summary The Marketing Coordinator supports the business development, proposal and brand promotion efforts, and includes added office manager responsibilities.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following: Technical Assist in research for target markets and/or potential clients. Creates concepts for and coordinates production of collateral materials (i.e. brochures, direct mail). Composes narrative for marketing materials such as proposals and collateral using creative and persuasive writing skills. Organizes, produces, and assembles project marketing support materials (qualifications packages, proposals, presentations/interviews, etc.). Assists with interview preparation, content, and graphics. Maintains high quality of work product, in terms of accuracy, content and compliance with customer requirements. Able to lead the writing process effectively execute multiple assignments while meeting deadlines. Helps to strategize and then implement marketing campaigns, trade shows, speaking engagements, award submittals, social media, advertising and digital marketing, and PR opportunities for internal client groups. Performs basic marketing tasks such as printing, binding, scheduling appointments, coordinating tradeshows, planning events, proofreading, etc. Collaborate with Marketing Operations team to drive an integrated approach (design and communications) in all deliverables. Professionally and effectively communicates internally and externally. Other ad hoc duties as assigned. Project Management Understand assigned tasks and how they relate to the whole project(s). Understand expected completion times and alerts management of any potential barriers to completing on time. Complete tasks within allotted time frames and proactively communicate potential barriers for completing on time. Successfully communicate with internal client(s) throughout an assignment so project timeline and requirements are understood by all parties. Business Development Actively engage in company recommended social media channels. Takes lead role with developing proposals as needed. Leadership/Management Share ideas on improving processes, and how work can be done most efficiently Possesses a desire for lifelong learning.

Client Service:

Interact professionally and timely with colleagues.

Additional Office Manager responsibilities:

Accounting/Office Ensure A/R and A/P tasks are completed timely and accurately. Monitor and assist with aging receivables, alerting Leadership of any potential uncollectable invoices and recommend next steps. Subject Matter Expert on the recurring and month-end journal entries. Ensure journal entries are made timely and accurately. Review month-end reconciling processes to ensure meeting audit standards. Monitor and manage cash flow. Facilitate the ME/YE process. Analyze both internal and external reports, making recommendations as needed. Work as a liaison between the company and auditors, alerting the Leadership of any potential findings. Assist with generating reports where applicable. Lead by example and empower team mates to work together and successfully meet departmental goals. Oversee office administration. Other ad hoc duties as assigned. Vendor & Professional Services Management Manage relationships with all external professional service providers, including but not limited to: Human Resources Information Technology Accounting and Bookkeeping Payroll Insurance Firm compliance other administrative vendors Serve as the primary point of contact for vendors, ensuring timely delivery of services and alignment with firm needs. Monitor contracts, performance, and costs; recommend improvements or changes as appropriate. Staff & Client Support Be consistently available to staff and clients to facilitate communication, address concerns, and resolve issues. Support staff across all departments and office locations by ensuring administrative needs are met promptly and effectively. Foster an open, cooperative, and solution-oriented environment. Culture & Professional Standards Maintain and promote a professional, respectful, and collaborative office culture. Support all staff in upholding firm values, policies, and professional standards. Lead by example in communication, organization, and accountability. Process Improvement & Leadership Support Demonstrate continuous efforts to improve firm operations, workflows, and internal coordination. Identify inefficiencies and recommend practical solutions to the CEO. Provide administrative and operational support to the CEO as needed. Minimum Qualifications (Knowledge, Skills, and Abilities) Associate's or Bachelor's degree and/or equivalent experience. 3+ years of experience required. Proficiency in Microsoft Office Suite and experience with ERP systems (Vantagepoint, Quickbooks, and CMAP preferred). Strong organizational skills, ability to multitask in a fast-paced environment, and a high level of discretion. Physical Demands and Work Environment Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., regular walking, sitting, bending, twisting, standing and reaching. Ability to perform consistent work on PC. Travel may be required.

Pay:

$60,000.00

• $70,000.

00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person Marketing Coordinator EDM Design Management, PC 75 South Church Street, Pittsfield, MA 01201 $60,000

• $70,000 a year
• Full-time $60,000
• $70,000 a year
• Full-time Position Summary The Marketing Coordinator supports the business development, proposal and brand promotion efforts, and includes added office manager responsibilities.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following: Technical Assist in research for target markets and/or potential clients. Creates concepts for and coordinates production of collateral materials (i.e. brochures, direct mail). Composes narrative for marketing materials such as proposals and collateral using creative and persuasive writing skills. Organizes, produces, and assembles project marketing support materials (qualifications packages, proposals, presentations/interviews, etc.). Assists with interview preparation, content, and graphics. Maintains high quality of work product, in terms of accuracy, content and compliance with customer requirements. Able to lead the writing process effectively execute multiple assignments while meeting deadlines. Helps to strategize and then implement marketing campaigns, trade shows, speaking engagements, award submittals, social media, advertising and digital marketing, and PR opportunities for internal client groups. Performs basic marketing tasks such as printing, binding, scheduling appointments, coordinating tradeshows, planning events, proofreading, etc. Collaborate with Marketing Operations team to drive an integrated approach (design and communications) in all deliverables. Professionally and effectively communicates internally and externally. Other ad hoc duties as assigned. Project Management Understand assigned tasks and how they relate to the whole project(s). Understand expected completion times and alerts management of any potential barriers to completing on time. Complete tasks within allotted time frames and proactively communicate potential barriers for completing on time. Successfully communicate with internal client(s) throughout an assignment so project timeline and requirements are understood by all parties. Business Development Actively engage in company recommended social media channels. Takes lead role with developing proposals as needed. Leadership/Management Share ideas on improving processes, and how work can be done most efficiently Possesses a desire for lifelong learning.

Client Service:

Interact professionally and timely with colleagues.

Additional Office Manager responsibilities:

Accounting/Office Ensure A/R and A/P tasks are completed timely and accurately. Monitor and assist with aging receivables, alerting Leadership of any potential uncollectable invoices and recommend next steps. Subject Matter Expert on the recurring and month-end journal entries. Ensure journal entries are made timely and accurately. Review month-end reconciling processes to ensure meeting audit standards. Monitor and manage cash flow. Facilitate the ME/YE process. Analyze both internal and external reports, making recommendations as needed. Work as a liaison between the company and auditors, alerting the Leadership of any potential findings. Assist with generating reports where applicable. Lead by example and empower team mates to work together and successfully meet departmental goals. Oversee office administration. Other ad hoc duties as assigned. Vendor & Professional Services Management Manage relationships with all external professional service providers, including but not limited to: Human Resources Information Technology Accounting and Bookkeeping Payroll Insurance Firm compliance other administrative vendors Serve as the primary point of contact for vendors, ensuring timely delivery of services and alignment with firm needs. Monitor contracts, performance, and costs; recommend improvements or changes as appropriate. Staff & Client Support Be consistently available to staff and clients to facilitate communication, address concerns, and resolve issues. Support staff across all departments and office locations by ensuring administrative needs are met promptly and effectively. Foster an open, cooperative, and solution-oriented environment. Culture & Professional Standards Maintain and promote a professional, respectful, and collaborative office culture. Support all staff in upholding firm values, policies, and professional standards. Lead by example in communication, organization, and accountability. Process Improvement & Leadership Support Demonstrate continuous efforts to improve firm operations, workflows, and internal coordination. Identify inefficiencies and recommend practical solutions to the CEO. Provide administrative and operational support to the CEO as needed. Minimum Qualifications (Knowledge, Skills, and Abilities) Associate's or Bachelor's degree and/or equivalent experience. 3+ years of experience required. Proficiency in Microsoft Office Suite and experience with ERP systems (Vantagepoint, Quickbooks, and CMAP preferred). Strong organizational skills, ability to multitask in a fast-paced environment, and a high level of discretion. Physical Demands and Work Environment Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., regular walking, sitting, bending, twisting, standing and reaching. Ability to perform consistent work on PC. Travel may be required.

Pay:

$60,000.00

• $70,000.

00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person