Administrative & Marketing Operations Coordinator

Key Responsibilities:

Administrative & Operations Support Track incoming payments and assist with accounts receivable follow-up Manage subscriptions, renewals, and vendor accounts Coordinate travel arrangements including flights, hotels, transportation, and itineraries Process receipts and expense documentation Run business-related errands and provide general administrative support Assist with employee onboarding and training coordination Support vehicle administration including registrations, maintenance scheduling, and documentation Marketing & Sales Support Assist with trade show preparation, logistics, and on-site support Prepare, print, and organize sales brochures and marketing materials Create and schedule social media posts across company platforms Support LinkedIn postings and company visibility initiatives Assist with direct marketing campaigns and outreach efforts Help coordinate and organize promotional materials and presentations Provide presentation support including formatting slides and preparing materials Assist with social media video coordination, posting, and basic content management Qualifications Previous administrative, marketing, or operations experience preferred Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office, Google Workspace, and social media platforms Experience with Canva, PowerPoint, or marketing tools is a plus Ability to work independently and manage multiple priorities Strong attention to detail and follow-through Professional demeanor and positive attitude Preferred Qualifications Familiarity with LinkedIn business posting and social media management Basic bookkeeping or invoicing experience Marketing coordination or executive assistant background