Events and Marketing Project Coordinator

Job Title:

Events & Marketing Project Coordinator Location:

5950 Village View Drive, Suite 100, West Des Moines, Iowa 50266 Reports to: Communications Director Job Summary The Events & Marketing Project Coordinator plays a dual role in planning and executing high-quality events while supporting the Association's marketing and communications efforts. This position ensures all Iowa

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® events and meetings are executed seamlessly while also coordinating marketing projects that enhance member engagement and promote the Association's initiatives. This individual serves as a liaison between staff, leadership, members, and external partners, delivering exceptional event experiences and cohesive, strategic communications. The role requires a highly organized, creative, and detail-oriented professional who thrives in a fast-paced, collaborative environment. Key Responsibilities Marketing & Communications Coordination Assist in executing marketing campaigns and projects to support Association goals Develop, schedule, and manage social media content across platforms Monitor engagement, respond to comments/messages, and track performance metrics Create graphic assets including social media visuals, infographics, banners, and promotional materials Ensure brand consistency across all communications and materials Support video production and editing for marketing initiatives Maintain marketing calendars and organize campaign assets Assist with publication design, including the End-of-Year magazine Collaborate across departments (Legal, Education, Advocacy, Events) to create cohesive member-focused communications Event Planning & Execution Collaborate to oversee all aspects of Iowa

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® events, meetings, and conferences, including: State conferences and special events National association meetings Internal staff events and building activities Serve as the primary liaison between venues and vendors Research, recommend, and secure venues; assist to negotiate contracts, pricing, and services Manage vendor relationships and ensure contractual obligations are met Oversee event logistics including registration, room setup, AV, food and beverage, and materials Provide on-site event management and support Assist in building meeting space scheduling and logistics Administrative & Organizational Support Assist with calendar requests and special projects as assigned Support internal meetings, staff events, and organizational initiatives Support Board of Directors meeting needs, including calendar invites and meeting notes Provide general support to staff and leadership as needed Qualifications Bachelor's Degree in Marketing, Communications, Event Management, or related field preferred 3-5 years of experience in event planning, marketing, or a related role Experience coordinating events and working with vendors Proficiency in Adobe Creative Suite, Canva and Microsoft Office Experience with social media management and analytics tools Strong written and verbal communication skills Skills & Competencies Exceptional organization and attention to detail Ability to manage multiple projects and deadlines simultaneously Strong problem-solving and decision-making skills Ability to work independently and proactively Creative mindset with a passion for marketing and engagement Strong interpersonal skills and ability to build relationships with members, staff, and vendors Adaptability and composure in fast-paced or high-pressure situations

Additional Information FLSA Status:

Exempt Position Type:

Full-time Schedule:

In-office Monday-Friday (8:00 AM - 4:30 PM) with occasional remote flexibility

Travel:

Minimal Compensation:

Salary commensurate with education and experience

Benefits:

Full benefits package available