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Marketing Coordinator
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Eisman & Russo, Inc.
Remote
$57,500 Salary, Full-Time
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Job Description
Marketing Coordinator Eisman & Russo, Inc. Jacksonville, FL Job Details Full-time $50,000 - $65,000 a year 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Teamwork Content development Communications Time management Full Job Description Marketing Coordinator Position Overview Eisman & Russo, Inc. is seeking a motivated and detail-oriented Marketing Coordinator with 3-5 years of experience in the Architecture/Engineering/Construction (A/E/C) industry to support our Business Development and Marketing efforts. This position will assist in the preparation of proposals, statements of qualifications, presentations, and marketing materials primarily for public sector clients including FDOT, municipalities, counties, and local agencies. The ideal candidate will possess strong writing, organizational, graphic layout, and communication skills with the ability to manage multiple deadlines in a fast-paced environment. Experience supporting civil engineering and CEI pursuits is highly desirable. Founded in 1985, Eisman & Russo provides professional engineering services throughout Florida with expertise in civil engineering, transportation design, construction engineering & inspection (CEI), utility coordination, planning, and program management. Our collaborative culture emphasizes responsiveness, technical excellence, and long-term client relationships. Essential Responsibilities Proposal & Qualification Development Coordinate and assist in the preparation of proposals, letters of interest, statements of qualifications (SOQs), presentations, and interview materials for public sector pursuits Review RFQs/RFPs and identify submission requirements, evaluation criteria, deadlines, and compliance items Develop proposal schedules, compliance checklists, and coordinate internal deadlines Gather and organize project information, resumes, project descriptions, references, and supporting materials for proposal development Assist with technical editing, proofreading, formatting, and quality control reviews to ensure accuracy, consistency, and compliance Coordinate printing, assembly, and electronic submission of proposal packages Marketing & Business Development Support Maintain and update marketing databases including project descriptions, resumes, client information, and pursuit tracking Assist with development and maintenance of marketing collateral, brochures, project sheets, award submissions, and presentations Support business development initiatives through client research, market research, and pursuit tracking Coordinate photography, project imagery, and other visual assets for marketing use Assist with website updates, social media content, and company branding initiatives Support conference registrations, industry events, client meetings, and professional organization involvement Administrative & Team Support Collaborate closely with technical staff, project managers, and firm leadership to develop responsive and compelling submittals Maintain organized proposal archives and filing systems Manage multiple assignments simultaneously while meeting strict deadlines Demonstrate professionalism, initiative, and adaptability in a team-oriented environment Qualifications [Preferred] Bachelor's degree in Marketing, Communications, Journalism, English, Graphic Design, or related field preferred [I'm okay with a non-degreed person if they have proven experience] 3-5 years of marketing or proposal coordination experience in the A/E/C industry preferred Experience with FDOT, municipal, county, or other public sector procurement processes strongly preferred Strong written, editing, proofreading, and verbal communication skills Excellent organizational and time management abilities with strong attention to detail Proficiency in Adobe Creative Suite, particularly InDesign and Acrobat Advanced proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint Ability to work independently and collaboratively in a deadline-driven environment [Preferred] Experience with CRM and proposal database systems is a plus Familiarity with AI-assisted content development tools is a plus Why Join Eisman & Russo? Collaborative and supportive team environment Opportunity to work on meaningful transportation and infrastructure projects throughout Florida Professional growth and career development opportunities Exposure to a wide variety of public sector clients and pursuits Competitive compensation and benefits package