Marketing Coordinator

Marketing Coordinator

INCHECK INC - 2.8

Wauwatosa, WI Job Details Full-time $21.50 - $26.50 an hour 1 day ago Qualifications Project team coordination Performance dashboard reports Contract management Budget management Microsoft Excel Sales reporting WordPress Marketing Packing Inventory management Budget control Materials management in logistics Email marketing campaigns Mid-level Event vendor coordination Invoice payment processing Online blogs Shipping & receiving Social media content creation Continuous improvement Data entry Organizational skills Contracts SharePoint Content scheduling Newsletters (communication methods) Sales pipeline management Marketing campaign management CRM system proficiency Technical troubleshooting support Full Job Description Position Summary The Marketing Coordinator partners directly with the Chief Marketing Officer on a wide and evolving scope of work spanning event coordination, social media, blog management, HubSpot operations, and reporting. The Marketing Coordinator is energized by variety, comfortable shifting between strategic and tactical work in the same day, and has a bias toward action when priorities shift. This role supports the continuous improvement of marketing processes and workflows and reports directly to the Chief Marketing Officer. Job Duties & Responsibilities Coordinates event logistics and on-site execution for 8-12 annual trade shows and conferences. Manages all contracts, reservations, travel, shipping, packing, and logistics of booth and materials for trade shows , including invoice processing and budget tracking in partnership with Accounting. Handles data entry, lead assignments, CRM list load, and list management for trade shows, events, webinars, and campaigns. Monitors marketing materials inventory and works with print, promotional, and trade show vendors to order new materials Acts as a project coordinator, conduit, and support role with marketing agencies and freelancers to support strategic initiatives. Conducts basic HubSpot troubleshooting and data cleaning. Set up/deactivate user seats/licenses. Supports document updates, version control, and materials organization on SharePoint and HubSpot. Creates and maintains performance reports with key departmental data, including marketing and sales pipeline details, sales figures, and trade show tracking. Oversees and executes weekly social media activities across platforms, including content coordination, design support, HubSpot/WordPress load, and scheduling. Supports creating and distributing email campaigns, newsletters, and announcements. Takes on special projects and net-new initiatives as the marketing function evolves. Other duties as assigned. Knowledge, Skills, and Abilities Able to adapt quickly to changing priorities and use sound judgment to focus on the most important business needs. Resourceful and proactive problem solver with the ability to independently research solutions, leverage AI and online resources, and troubleshoot issues before escalating. Demonstrates strong ownership and accountability by following through on projects and responsibilities with minimal oversight. Proficient in Microsoft Office Suite, particularly Word, PowerPoint, and Excel. Solid written and verbal communication skills with the ability to convey ideas effectively. Strong interpersonal and networking skills with an approachable working style. Detail-oriented with solid organizational and multitasking skills Ability to manage and meet short and strict deadlines while maintaining quality work. Strong systems proficiency with the capacity to learn and utilize a variety of software platforms to enhance marketing efforts Ability to thrive in a collaborative, fast-paced environment and support a high-performing team. Flexibility to occasionally work outside regular business hours as needed. Travel No travel is regularly expected for this position. Supervisory Responsibility This position has no direct report management responsibilities. Education Post-secondary degree or certificate in business, marketing, or a related field preferred. Qualifications 1-2 years or equivalent demonstrated experience in a sales or marketing support role. Experience working in a growth-stage organization is preferred. Experience with marketing automation tools and building sales-connected workflows within CRM (HubSpot highly preferred). Experience creating design documents in Adobe Creative Suite, Canva, or similar platform. Experience with online analytics tools/dashboards and KPI tracking