Grants Manager - Special Projects Coordinator #1136 - Economic and Community Development

THIS IS A PROMOTIONAL OPPORTUNITY. ONLY CURRENT EMPLOYEES OF HAMILTON COUNTY GENERAL GOVERNMENT WILL BE CONSIDERED FOR THIS POSITION.

Under general supervision, provides project management to diverse community facing initiatives, and assists in grant writing and compliance. Ensures the success of grants, special project deliverables, and internal administrative needs within specific and identified topic areas relevant to select operating departments and ECD objectives. This position will provide essential administrative support for the ECD office and team. Grant support includes reviewing content and requirements for compliance and efficacy, setting timelines and follow-up for diverse teams, and ensuring effective implementation. Project and administrative support includes supporting staff implementation, creating timelines, and utilizing effective communication methods for diverse audiences, both internal and external.

ESSENTIAL FUNCTIONS

: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, physical requirements, knowledge, skills, abilities, and other characteristics. This list of tasks is

ILLUSTRATIVE

ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. This is a Fair Labor Standards Act defined Exempt Position - Exempt positions are excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers. The employee in this position is paid a salary rather than an hourly wage for this position. FLSA does not limit the amount of work time an employer may require or expect from any exempt employee, on any schedule. Hamilton County Government expects an employee in this position to complete the work assigned regardless the amount of hours involved in completing the tasks assigned. Collects and analyzes data pertinent to a specified grant or project area. Uses initiative to analyze data and project or grant specific parameters to formulate independent judgments and conclusions and inform ECD leadership. Researches, coordinates, develops, prepares and submits federal, state, and private applications and/or project management plans to obtain funding for Hamilton County priorities and/or to ensure project deliverables, as relevant to requested scope of involvement and dependent of priorities of relevant operating department. Participates in the project timeline design, budget analysis, implementation plan, and outcome measures prior for preparation of grant applications and/or in the course of special projects planning and implementation to obtain funding and/or ensure project deliverables to meet these needs. Connects ECD's grant seeking and management efforts with department projects including, but not limited to, community and youth engagement, opioid abatement, and data accountability and transparency. Oversees grant application and reporting process and special projects throughout their life-cycle to ensure compliance with funding agency requirements and direction of County leadership. Provides administrative support to the Office of Economic and Community development on issues relevant for successful office management including, but not limited to, reimbursements, travel, documentation, meeting planning, etc. Prepares commission resolutions, memorandums of understanding, and contracts as required. Coordinates and works with private, state, regional and local stakeholders to obtain support for funding applications. Provides liaison with other County departments, contractors, consultants and other groups. Compiles and interprets data from reports, surveys, meetings and other sources; and provides grants and special projects related technical recommendations. Works on a variety of special projects as needed. Ensures grant award and contract requirements have been clearly identified to county operating department or subcontractor assigned grant staff; make recommendations and provides grant and special projects related technical assistance to county department administrators and sub-recipients when necessary. Collaborates with county operating department or subcontract assigned grant staff and other professionals to gather, collect and maintain critical documentation and reports necessary to maintain overall compliance with grant awards, contracts and specifications as required by federal, state, local and philanthropic grant making foundation regulations both during and after close-out of the grant cycle.

Work includes:

the evaluation and review, implementation and monitoring of complex information throughout the grant or cooperative agreement life-cycle; project management to complex and diverse initiatives including, but not limited to, community engagement, economic initiatives, and opioid abatement strategies. Working with Director of ECD, and Director of Grants Administration, plans, submits and maintains Operating Budget, Development Department Continuity of Operations Plan (COOP); and ECD Department Grants Policy and Procedure Manual. Provides monthly budget report to Director after review of accounts payable, travel reports and P-card expense reports. Performs other duties as assigned.

Knowledge of federal, state, county and local laws, regulations and statutes governing grant development. Knowledge of the principles needed for coordination efforts of government, private and volunteer agencies related to disaster response. Knowledge of grant writing techniques. Knowledge of grant resource information using the internet and email on computer. Knowledge of grant monitoring, budgeting and auditing techniques. Knowledge of environmental assessments and feasibility studies. Knowledge of state and federal administrative structure and staff. Knowledge of the principles, practices and objectives of local, regional and state planning. Knowledge of research methodology including the use of statistics and data collection. Knowledge of project coordination and management Knowledge of community engagement initiatives Knowledge of public-interest project development and implementation Working knowledge of computer software applications. Working knowledge of laws related to federal, state, and local planning. Skill in grant request preparation and reporting. Skill in reading and interpreting contract language. Skill in ensuring grant compliance. Skill in meeting deadlines. Skill in assessing community needs and researching solutions. Skill in planning, organizing, and carrying out complex assignments. Skill in establishing and maintaining effective working relationships with associates, public officials, and the public. Skills in effectively organizing and presenting the results of complex research or analysis. Skills in effectively coordinating disaster response efforts by private, volunteer, and governmental agencies. Skill effectively communicating in both oral and written form. Skill in setting timelines and facilitating diverse groups toward project implementation Skill in navigating complex and diverse environments Skill in independent problem solving

OTHER CHARACTERISTICS

Communication (Written, Verbal, and Presentation) : Develops and delivers written communications and oral presentations that have clarity and impact. Adapts presentation techniques to fit audience.

Reliability:

Committed to producing work on time and with quality and accuracy. Follows through with commitments. Able to operate independently and maintain personal accountability without supervision. Maintains focus amid competing priorities; understands the value of time and practices good time management.

Teamwork and Relationships :

Participates effectively in groups as a leader or team member; collaborates effectively with other people and organizations; gives and receives feedback appropriately. Uses active listening and discussion skills to identify other points of view, ensure understanding, and facilitate problem solving; uses professional protocols and practices appropriately when dealing with others; accurately assesses verbal and non-verbal cues. Attention to

Detail :

Strives to eliminate errors; makes accurate work a priority; seeks opportunities to improve performance. Monitors status of projects and tasks; thoroughly deals with project details.

Decision Making :

Collects, organizes, and analyzes information before making decisions. Takes a thoughtful approach when considering options; seeks supervision and/or input from others.

Integrity and Ethics :

Actively models the highest ethical standards; maintains confidentiality and appropriate boundaries; handles sensitive information with discretion and tact; readily accepts mistakes and works to self-correct.

Cultural Sensitivity:

Ability to work with a diverse population while withholding judgment. Willingly open to learn and understand different perspectives. Tolerance for

Stress, Ambiguity, and Change :

Maintains composure even while under great pressure; handles complex problems and challenges with minimal supervision; demonstrates flexibility and versatility in achieving key goals and priorities.

Professionalism:

Understands and applies professional protocols and standards when interacting with others. Presents a professional demeanor in appearance and manner; conveys confidence.

A Bachelor's degree in Public Administration, Business Administration, the Legal field, Planning, Political Science, or a closely related field and two (2) years of direct work experience in contract administration, grants planning and management, business administration, or the legal field. Must possess a valid driver's license. OR An Associate's degree in Public Administration, Business Administration, the Legal field, Planning, Political Science or a closely related field and four (4) years of direct work experience in contract administration, grants planning and management, business administration, or the legal field. Must possess a valid driver's license. OR The equivalent of a high school diploma and six (6) years of direct work experience in contract administration, grants planning and management, business administration, or the legal field. Must possess a valid driver's license.

ADDITIONAL REQUIREMENTS

: Position may require work on holidays, weekends, and/or irregular hours. Prior to operating a County-owned vehicle, all employees are required to complete the HC Defensive Driving course and/or or an Emergency Vehicle Operations Course (EVOC) provided at the department level.

PREFERRED QUALIFICATIONS

Prior work experience with Hamilton County and in the local community is preferred but not required.

PHYSICAL REQUIREMENTS

: Work requires a minimum of physical effort with intermittent sitting, standing and movement. Excessive keyboarding may be required. Must be able to lift and carry up to 25 pounds on an occasional basis.

ADDITIONAL INFORMATION

: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. All positions within Hamilton County Government are considered work in-person and require regular and punctual attendance. All positions within Hamilton County Government may require work on Holidays or weekends. Additionally, irregular hours and shift work may be required, including possible extension of shift hours, at times with short notice.

AN EQUAL OPPORTUNITY EMPLOYER

Hamilton County does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. A copy of Hamilton County's Equal Employment Opportunity Plan (EEOP) & Utilization Report is available on the County's Equal Employment Opportunity (EEO) Office home page.

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