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P/T Commercial fleet shop admin
Job
Roy Miller Freight Lines
Anaheim, CA (In Person)
Part-Time
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Job Description
Job Summary We are seeking a proactive and detail-oriented Part-Time Fleet Shop Administrative Assistant to support our fleet management operations. In this role, you will be the backbone of daily administrative functions within our fleet shop, ensuring smooth coordination of supply chain activities, inventory control, and vendor communications. Your energetic approach will help maintain efficient workflows, support automotive and equipment repairs, and uphold high standards of customer service. This position offers a fantastic opportunity to develop your skills in supply chain management, procurement, and warehouse operations within a dynamic environment. Responsibilities Assist with procurement management by processing purchase orders, tracking deliveries, and maintaining accurate records using ERP systems and order management software. Support inventory management through data entry, stock reconciliation, and inventory control to ensure optimal stock levels for automotive parts, tools, and equipment. Coordinate shipping & receiving activities, including scheduling shipments, verifying incoming supplies against purchase orders, and managing warehouse organization. Communicate effectively with suppliers to manage sourcing, pricing negotiations, and demand planning for parts and materials needed for fleet maintenance. Maintain detailed records of equipment repair logs, automotive diagnostics reports, and service histories using CMMS (Computerized Maintenance Management System) tools. Assist with warehouse management tasks such as organizing storage areas, and ensuring compliance with safety standards. Provide excellent customer service by supporting internal teams with order management system updates and responding promptly to inquiries related to parts availability or delivery status. Experience Previous experience fleet equipment management or within commercial or truck and trailer environment is required. Familiarity with commercial auto body repair processes, OEM (Original Equipment parts sourcing, and dealership service workflows is a plus. Hands-on experience with systems such as work orders or similar inventory control platforms is preferred. Knowledge of procurement management principles including negotiation strategies and sourcing techniques will enhance your effectiveness in this role. Handle data entry accurately, and manage shipping & receiving tasks efficiently. Strong mechanical knowledge related to automotive repair or equipment maintenance will support your success in coordinating repairs and parts logistics. Excellent organizational skills combined with customer service aptitude will help you thrive in this fast-paced environment. Join us as a vital part of our team where your energetic approach and attention to detail will drive operational excellence!