Parts Administrator

Job Summary:

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations.

Key Responsibilities:

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically
• Perform physical count of inventory including cycle counts and reconcile actual stock count
• Maintain all aged inventory, collections and returns
• Perform monthly, quarterly, and annual audits
• Order parts and materials through Company internal system
• Meet with vendors to evaluate price, availability, and services offered on new products
• Obtain quotes for purchases
• Handle warranty parts, process, and documents
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections
• Expedite parts and services as needed to support production
• Ensure products received are in accordance with purchase order specifications
• Adhere to company standards, policies, and procedures
• Comply with Environmental compliance, energy savings, and recycling

Requirements:

• Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing
• Perform other job-duties as assigned

Requirements:

• Two (2) or more years of inventory control or heavy-duty truck parts management experience
• Proficient Computer skills - Google Workspace preferred
• Excellent attention to detail, problem-solving, and decision-making skills
• Ability to communicate effectively with internal and external customers
• Ability to be a self-starter capable of working effectively in a fast-paced, team environment
• Ability to prioritize workload and meet time sensitive deadlines
• Flexibility to accept and adapt to change as well as the commitment to seek continuous improvement
• Knowledge of safety and other related state/provincial and federal regulations
• Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Employee is regularly required to talk, hear, listen, sit and stand
• Continuous walking, standing, sitting, climbing, carrying, stooping, bending, kneeling, reaching, lifting up to 50lbs, grasping/gripping, and pushing/pulling
• Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.
• Ability to lift files, open filing cabinets and bend or stand on a step stool as necessary
• Physical ability to lift at least 50 pounds as needed #GFLTalent