Administrative Assistant/Parts Clerk

Job Summary:

We are seeking a detail-oriented Administrative Assistant/Parts Clerk to join our team. The employee will be responsible for managing inventory, processing orders, and providing administrative support for the parts department and Director of Maintenance.

• Maintain accurate inventory records of parts and supplies
• Process parts orders and shipments in a timely manner
• Assist in receiving, stocking, and organizing parts inventory
• Coordinate with vendors for parts procurement
• Provide administrative support for the parts department as needed
• Perform data entry tasks related to inventory management
• Assist in maintaining a clean and organized parts storage area
• Responsible for answering phone calls and acting as a professional liaison between MAM and customers and vendors
• Assist in generating and completing invoices and assist in their delivery to customers
• Track upcoming maintenance needs at our sister company
• Enter into Quantum all upcoming maintenance and prepare work folders with the appropriate paperwork for the maintenance to be performed
• Shall assist with the scheduling of aircraft for maintenance
• Shall assist the mechanics on an as needed basis
• Shall assist with the location and ordering of parts as needed
• Responsible for the ordering and maintaining of adequate office supply stock
• Shall adjust the DSR daily before leaving work in conjunction with the Director of Maintenance
• Responsible for the shipping/mailing of any items necessary for the business
• Work week shall be flexible during the week, with a 30 minute lunch break every day
• Optional additional hours can be given based on the needs of the business
• Responsible for the general cleanliness of your workspace
• Any/all other duties as delegated by your supervisor/owner

Qualifications:

• Previous experience in a clerical or administrative role is preferred
• Strong organizational skills with attention to detail
• Mid-level proficiency in basic computer applications such as MS Office Suite and Adobe Suite
• Excellent communication skills, both written and verbal
• Ability to multitask and prioritize workload effectively, ability to be able to work independently is required
• Knowledge of inventory management systems is a plus

Nice-to-have Skills:

• Prior experience in the aviation industry
• Proofreading abilities
• Experience as a personal assistant
• Proficiency in calendar management
• Front desk reception experience
• Strong organizational skills
• Clerical background
• Customer support experience Due to the enormous amount of prior applicants who feel the need to schedule interviews and then cancel them within an hour of the interview, be advised that I do not have the time to chase you down.

You will be automatically be placed on a "Do Not Hire" list for any future job availability.

Job Types:

Part-time, Temp-to-hire Pay:

$17.00

• $22.

00 per hour

Work Location:

In person