Public Relations and Performance Events Administrative Specialist/PR and Marketing Spec III (00211)

Public Relations and Performance Events Administrative Specialist/PR and Marketing Spec III (00211)

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Music Department Locations:

Farmville, VA Posted:

Apr 16, 2026

Closes:

Open Until Filled Type:

Full-time Non-Exempt Ref. No.: 00211

Position ID:

199588

Share About Longwood University:

A comprehensive university with a strong liberal arts foundation, Longwood has a distinctive mission to develop citizen leaders who are prepared to make positive contributions to the common good of society. Founded in 1839, Longwood is the third-oldest public university in Virginia. Longwood is part of the proud tradition of higher education in the Commonwealth of Virginia. Roughly one hour's drive from Charlottesville, Lynchburg, and Richmond, Longwood is located in the historic two-college community of Farmville. Longwood currently has approximately 4,600 undergraduate and graduate students and 41,000 alumni. It maintains affiliations with the neighboring Robert Russa Moton Museum of civil rights history and the Longwood Center for Visual Arts, a nationally accredited university art museum. A member of the Big South Conference, Longwood competes at the NCAA Division I level.

Job Description:

The Department of Music in the Cook-Cole College of Arts and Sciences invites applications for the position of Public Relations and Performance Events Administrative Specialist / Public Relations and Marketing Specialist III (00211). In collaboration with the music faculty, this individual will be responsible for scheduling, publicizing, and preparing for the execution of all departmental events, including new student auditions and recruitment events, faculty recruitment trips, student recitals, concert series, and the signature annual Holiday Dinner concert performance. This individual will play an integral role in helping the department prepare for its move to the new music education and performance hall, scheduled for opening in 2028, including developing and advancing its reputation as a regional destination performance venue. This individual will also provide administrative assistance to the academic department chair and faculty. Performance and Event Planning Coordinate the schedule of all departmental events, including classes, studios, Chamber Music Series concerts, guest artist, faculty, and student recitals, masterclasses, Honor Ensemble events, Longwood Center for Community Music events, etc. Assist faculty in scheduling, planning, and execution of prospective student recruitment events, student recitals, and alumni and donor events Oversee the planning and execution of the annual Holiday Concert and Dinner Assist faculty in obtaining permissions and rights for music performances and contract preparations for visiting performers Provide professional communications to and coordinate logistics of visits of performing artists Coordinate preparation and distribution of programs for performances Public Relations and Marketing Provide exemplary professional customer service to all individuals (students, faculty, staff, performing artists, guests, alumni, donors) in every medium (phone, email, in person) Develop and maintain department calendar of events, including Longwood Center for Community Music events Publicize department events through various communication channels (print, department website, social media) to stakeholders (university, community, alumni) Develop and maintain databases of all music department constituents and stakeholders, including alumni, donors, prospective students, PK-12 school contacts and music directors Academic and Budget Administration Manage Department of Music office and serve as area coordinator of the Music Building Assist chair with course scheduling and hiring and onboarding of adjunct faculty Manage budgets for all Music department accounts consistent with Longwood University policies and procedures Maintain electronic files for syllabi and appropriate records management per Longwood University policies Prepare eVA orders, travel requests and reimbursements for faculty and non-university persons participating in department activities, and compensation forms for adjunct, faculty overload, intersession and summer session per posted deadlines Supervise student workers and interns Process and maintain adequate inventory of departmentally-owned instruments, office and classrooms supplies Keep minutes for departmental meetings; distribute minutes to the department upon chair's review and approval Maintain training for BANNER, ARGOS, R25, Course Scheduling, and A/V equipment use This position is located in Farmville, Virginia, and is required to work in person on Longwood University's campus. Visa sponsorship is not available for this position.

Requirements:

High School diploma or equivalent required; Bachelor's degree preferred, or commensurate training and work experience in higher education Excellent communication skills and exemplary customer service skills required Demonstrated ability to interact effectively with students, faculty, staff, parents, alumni, donors, vendors and the general public required Work experience in general office procedures and records management required Familiarity with advertising design, marketing and public relations, and social media preferred Computer skills in MS Office (Word, Excel), Adobe required Demonstrated ability to supervise students preferred Work experience in event planning or public relations experience preferred Demonstrated knowledge of university, state and federal regulations, particularly those that pertain to budget, preferred

Additional Information:

This is a full-time, classified, non-exempt position in pay band 4. Salary will be commensurate with credentials and experience. A successful fingerprint-based criminal background investigation is required. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Commonwealth of Virginia benefits accompany this position to include: State health and dental benefits & flexible spending accounts Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays Retirement savings plans (some with limited employer match available (VRS)) Life & Long-Term care insurance Employee Assistance Program Employee discounts for various services, including Verizon. Educational benefits for most employees Cost-effective Fitness Center membership for employees In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or humres@longwood.edu .

Per CFR:

Title 34, the Title IX Coordinator's contact information can be located through this link http://www.longwood.edu/titleix/ . A diversified workforce is an important part of our strategic plan.

EOE/AA Application Instructions:

Review of applications will begin immediately. Position will be posted a minimum of five business days. Position posted 4/16/2026. To apply for this position, qualified applicants must complete the online application and attach a resume, cover letter, and/or other documents. If you have been affected by DHRM Policy 1.30 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Card (Blue Card), you must upload a copy of your card when you submit your application/resume. Frequently Asked Questions (FAQs) Powered by