Real Estate Transaction Coordinator

Overview:

The Transaction Coordinator plays a vital role in supporting the success of our agents and ensuring a seamless experience for our clients. This position is responsible for managing the contract-to-close process with precision, professionalism, and exceptional customer service. By overseeing all transaction details, excluding negotiations, the Transaction Coordinator allows agents to focus on revenue-generating activities while maintaining confidence that every client is guided smoothly through the closing process. In addition to transaction management, this role will also provide general administrative support to the team, including tasks such as bill payment, light bookkeeping, scheduling, and running local errands as needed. These responsibilities will be adjusted or reduced over time as transaction volume grows and the coordinator's workload becomes fully dedicated to contract-to-close activities. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with clients, agents, vendors, and internal staff. The Transaction Coordinator is both the central point of contact for each transaction and a key contributor to the brokerage's overall compliance and operational excellence.

Key Responsibilities:

• Contract-to-Close Management Coordinate and oversee all aspects of the contract-to-close process by following established checklists and systems. Schedule and track inspections, appraisals, closings, and other transaction milestones. Ensure all necessary documents are accurately completed, submitted, and compliant with brokerage requirements.
• Client & Agent Communication Keep agents and clients informed of all deadlines, updates, and requirements in a timely manner. Provide a high level of professionalism and customer service to create a positive client experience.
• File & Compliance Management Maintain accurate, organized, and up-to-date files for all transactions. Submit required documents to the Director of Operations for compliance and recordkeeping. Monitor timelines and ensure all contractual obligations are met.
• General Administrative Support Assist with routine administrative tasks such as bill payment, light bookkeeping, scanning, and organizing documents.

Manage basic office needs including supplies, mail, and appointment scheduling to keep daily operations running smoothly. Run occasional local errands for the team and office as needed to support business activities. Compensation Agreement - Paid bi-weekly Pay will be based on experience and qualifications 1 week paid vacation after one year of employment 2 weeks paid vacation after two years of employment 7 paid holidays per year, employee's discretion, after one year of employment 3 sick/personal days per year, effective on hire date Personal/vacation time can be taken as full days or in increments

Required Hours:

40 hrs/wk. Work hours to be 8:00am-5:00pm with a 30 min lunch. Qualifications & Skills Must have experience in real estate, title, mortgage lending, or a related closing/transaction role (such as transaction coordinator, escrow assistant, closing assistant, or loan processor). Ability to step into the role with an understanding of the basics of a transaction. This is not an entry level position. Familiarity with real estate contracts and processes preferred (but not required). Strong organizational skills with the ability to manage multiple transactions simultaneously. Excellent verbal and written communication skills. Detail-oriented, proactive, and able to problem-solve effectively. Customer-service focused, with the ability to build trust and maintain professionalism. Application Question(s): Please describe your experience in real estate, title, mortgage lending, or a related closing/transaction role. Include the specific position(s) you held and responsibilities you managed.

Work Location:

In person