File Coordinator Top Producing Real Estate Team

File Coordinator Top Producing Real Estate Team Robert Perriello Team at Century 21 All Points West Hartford, CT Job Details Full-time $41,000 - $51,500 a year 1 day ago Benefits Paid time off Qualifications Google Workspace Real Estate License Attention to detail Calendar management Contracts Full Job Description Do you love checklists, organization, and making sure nothing falls through the cracks? Our growing real estate team is looking for a File Coordinator who thrives on details, enjoys creating order, and takes pride in making sure every client and agent has an exceptional experience. This is not a sales position. You'll be the person who keeps transactions moving, supports our agents behind the scenes, communicates with clients, and ensures every file is complete from listing to closing. If you're the type of person who color-codes your calendar, notices small mistakes that others miss, and enjoys crossing items off a checklist, we'd love to meet you.

What You'll Do:

Listing Coordination Create Comparative Market Analyses (CMAs) for agents Input and maintain listings in the MLS Create listing files in ZipForms Prepare listing addendums and documents Set up ShowingTime instructions and seller information Order signs and coordinate installation Process price changes, status updates, pending and closed listings Forward showing feedback to sellers Transaction Coordination Create pending files when properties go under contract Monitor contract deadlines and contingency dates Confirm deposits are received on time Track inspections and mortgage commitments Send reminders to agents before important deadlines Coordinate with attorneys and accounting Prepare commission invoices Confirm final walk-through scheduling Send closing and congratulations emails to clients Agent Support Prepare contracts and addendums as requested Maintain the team roster and internal documentation Send onboarding emails to new agents Follow up to ensure agents have access to training and systems Assist with lockboxes and sign riders What We're Looking For You might be a great fit if you: Love organization and systems Enjoy working from checklists and processes Communicate professionally through email and phone Can manage multiple projects without missing details Take ownership instead of waiting to be asked Stay calm under deadlines Learn new technology quickly Enjoy supporting a team and helping others succeed Experience Real estate license is a must. administration or transaction coordination experience is a plus MLS experience preferred but willing to train the right person Experience with ZipForms, Google Workspace, and Microsoft Office is helpful Excellent written communication and attention to detail required What Success Looks Like Every file is complete and organized Deadlines are never missed Clients receive proactive communication throughout the transaction Agents trust that details are handled correctly Problems are identified and solved before they become emergencies Compensation & Benefits Competitive hourly pay based on experience Growth opportunities within a high-performing real estate team Supportive and positive work environment Monday-Friday schedule Ask about our paid time off

Pay:

$41,000.00 - $51,500.00 per year

Benefits:

Paid time off

Work Location:

In person