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Real Estate Assistant
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eXp Realty, LLC - John Scalia
Cooper City, FL (In Person)
$35,750 Salary, Full-Time
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Job Description
We are seeking a highly organized, dependable, and proactive Personal Real Estate Transaction Assistant to support a top-producing real estate agent. This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about helping agents deliver an exceptional client experience. This role goes beyond transaction coordination. You'll be a key member of our team, assisting with transactions, agent support, administrative tasks, and ensuring every client receives outstanding service from contract to closing. What We Offer Modern office environment Opportunity to work with one of the top-performing eXp Realty branch offices in the world Fast-paced, high-volume real estate agent Supportive and collaborative work culture Growth opportunities with salary incentives Occasional team lunches and office events Responsibilities Manage residential real estate transactions from contract through closing. Prepare, review, and organize contracts and transaction documents. Coordinate with buyers, sellers, lenders, title companies, inspectors, and attorneys. Track deadlines, contingencies, and important dates to ensure smooth closings. Provide exceptional customer service by maintaining regular communication with clients throughout the transaction. Assist agents with daily administrative tasks and transaction-related needs. Schedule inspections, appraisals, final walkthroughs, and closings. Maintain accurate digital files and ensure compliance with brokerage and state requirements. Follow up on outstanding documents and communicate updates to all parties. Help keep agents organized so they can focus on serving clients and growing their business. Assist with general office and administrative duties as needed. Qualifications Previous experience in residential real estate is preferred. Transaction coordination or real estate administrative experience is highly preferred. Exceptional organizational and time-management skills. Ability to manage multiple transactions and priorities simultaneously. Strong written and verbal communication skills. Detail-oriented with excellent problem-solving abilities. Self-motivated, dependable, and able to work independently. Positive attitude with a strong commitment to client satisfaction. Preferred Software Experience Experience with the following platforms is strongly preferred: SkySlope Enterprise MLS Microsoft Excel Microsoft Word Canva (a plus) Social media familiarity (a plus) Who We're Looking For We're looking for someone who takes ownership of their work, anticipates needs before they arise, communicates effectively, and enjoys being an essential part of a successful real estate team. If you're organized, dependable, tech-savvy, and enjoy helping others succeed, we'd love to hear from you.