Estate Planning Legal Assistant

Estate Planning Legal Assistant- Full-Time | In-Office (Ponte Vedra Beach)

Compensation:

Starting at $55,000 (increases with experience)

Location:

Ponte Vedra Beach, FL (Fully In-Office - No Remote Option)

Job Type:

Full-Time | Full Benefits Included Fisher Tousey is seeking a professional, dependable, and detail-oriented Estate Planning Legal Assistant to provide administrative support to a high-volume shareholder in our Ponte Vedra Beach office. This role is ideal for someone who thrives in a fast-paced, client-focused environment and is comfortable working with sensitive financial and personal matters, including high-net-worth individuals and families. The ideal candidate is highly organized, proactive, and adaptable, with the ability to multitask, take initiative, and work both independently and collaboratively. A professional demeanor, pleasant personality, and strong client service skills are essential. Our firm's supportive culture is distinctive among full-service law firms. We have consistently been recognized as one of the "Best Places to Work" by the Jacksonville Business Journal. We practice sophisticated law in an energetic, team-oriented environment that values camaraderie, professional growth, and excellence.

Key Responsibilities:

Manage complex and frequently changing calendars, including scheduling client meetings, signings, and deadlines through Outlook. Serve as a primary point of contact for estate planning clients, ensuring a high level of professionalism, responsiveness, and discretion. Prepare, proofread, and organize estate planning documents, including wills, trusts, powers of attorney, and related correspondence. Coordinate document execution, including notarization and witnessing, and assist with post-signing processes. Maintain and organize client files (electronic and physical) with a high degree of accuracy and confidentiality. Communicate effectively with clients, attorneys, financial advisors, and other professionals. Support the attorney and paralegals with administrative and operational tasks. Manage multiple priorities in a deadline-driven environment while maintaining attention to detail.

Qualifications:

Minimum of 3 years of administrative assistant experience required; legal assistant experience preferred. Strong written and verbal communication skills with the ability to interact clearly and professionally. Proven ability to manage executive-level calendars and shifting priorities. Highly organized with excellent multitasking and time-management skills. Ability to adapt quickly to changing demands and timelines. High level of integrity and discretion in handling confidential and sensitive information. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe. College degree preferred, but not required. Ability to work in-office from 8:30 AM - 5:00 PM, with overtime as needed.

What We Offer:

Competitive salary starting at $55,000, commensurate with experience. Comprehensive benefits package. Generous paid time off. A collaborative, professional environment with opportunities for growth and development. The opportunity to work closely with an experienced estate planning team in a highly respected firm.

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Monday to

Friday Application Questions:

Can you work Monday-Friday, 8:30 AM - 5:00 PM? Can you confirm that you understand this position is fully in-office, with no hybrid or remote work options? Ability to

Commute/Relocate:

Ponte Vedra Beach, FL 32082: Reliably commute or planning to relocate before starting work (Required)

Experience:

Administrative Assistant:

2 years (Required)

Legal Assistant:

2 years (Preferred)

Work Location:

In person

To Apply:

Please submit your resume and cover letter.

Pay:

From $55,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person