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Transaction Coordinator/Real Estate Administrative Assistant Main Street
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Michael Saunders & Company
Sarasota, FL (In Person)
Full-Time
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Job Description
Michael Saunders & Company is searching for an experienced Transaction Coordinator/ Real Estate Administrative Assistant to join our team at our downtown Sarasota Main Street office. The perfect candidate will thrive in an exciting, fast-paced environment, be very detail-oriented and will be good at taking initiative when necessary. This position offers a unique blend of administrative support, contract management, and MLS oversight, contributing to the success of our high-growth projects in a fast-paced environment. Candidates should be organized, collaborative, and eager to grow their expertise in real estate development and contract compliance.
Job Description:
- Manage and oversee all real estate contracts, including purchase agreements, disclosures, and related documents, ensuring accuracy, compliance, and proper filing.
- Track rescission billing, including transmittal, deal sheet and invoicing for active projects.
- Input, update, and maintain MLS listings, including active, pending, and sold properties, ensuring timely and accurate data entry from listing to closing.
- Monitor MLS listing status, coordinate with agents and team members on contract statuses, and ensure all listings reflect current markets and project data.
- Address inquiries from agents and internal staff professionally and in a timely manner.
- Complete commission disbursement forms.
- Ability to type in a professional manner correspondence, memos, emails, and other relevant communications.
- Complete daily tasks/projects in a timely, accurate and efficient manner
- Reception duties
- Other duties as assigned.
Requirements:
- Residential real estate experience, a plus
- Excellent customer service and communication skills (written and verbal).
- Strong organization and problem-solving skills. Attention to deadlines
- Strong computer skills: Windows based PC programs; (i.e. Excel, Word, Outlook).
- Positive, friendly and supportive attitude.
- Energetic, reliable and punctual.
- Excellent time management skills and attention to detail.