Real Estate Legal Assistant

Real Estate Legal Assistant at Beacon Hill Staffing Group, LLC Real Estate Legal Assistant at Beacon Hill Staffing Group, LLC in West Palm Beach, Florida Posted in 1 day ago.

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Legal Assistant - Real Estate, West Palm Beach A full-service law firm serving clients locally, nationally, and internationally, is seeking a Legal Assistant for its Real Estate Practice in the West Palm Beach office.

Essential Functions:

Draft and review real estate contracts, leases, and other legal documents. Assist attorneys in preparing for closings, including gathering necessary documentation. Maintained and organized case files, ensuring all documents are up-to-date and accessible. Communicate under the direction of the attorneys with clients and other parties to facilitate transactions. Provide exceptional administrative and client service support to attorneys. Manage calendars and schedule meetings. Maintain client relationships and ensure high levels of client satisfaction. Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits. New Business Intake. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm. Respond to requests in a professional manner.

Required Skills/Abilities:

Experience working with multiple attorneys is required. Ability to work efficiently and effectively under pressure and time constraints. Ability to effectively balance multiple assignments and workflow from various attorneys. Ability to multitask and handle multiple responsibilities and high volume is crucial. Strong attention to detail, initiative, and follow-through required. Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information. Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word (including proficient with track changes), Excel, and experience working with law firm case management and billing software required. Experience with document management including the ability to redline documents Knowledge of iManage, SmartTime, and Aderant. Strong attention to detail, essential for accurately drafting and reviewing legal documents. Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process. Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys. Preferred skills, such as familiarity with law firm software, enhance transaction management efficiency and contribute to a smoother workflow. Physical attendance in office.

Education and Experience:

At least 5+ years of experience as a legal assistant, preferably in real estate law. Must have bachelor's degree or comparable experience. Proficiency in document management and document preparation. Experience with law firm software and transaction management systems. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)