Administrative Legal Assistant - Trusts & Estates

Legal Administrative Assistant Tampa, FL Join a Respected Law Firm with Long-Term Stability Aspen Careers is partnering with a highly respected law firm to identify an experienced Legal Administrative Assistant for its Tampa office. This opportunity is ideal for a detail-oriented legal professional with experience supporting trust & estate litigation and corporate real estate attorneys in a fast-paced law firm environment. The firm is seeking a highly organized, team-oriented professional who thrives in a collaborative setting and takes pride in providing exceptional administrative and client support. What Makes This Opportunity Stand Out Highly respected, full-service law firm with a strong national reputation Collaborative and professional team environment Opportunity to support sophisticated legal practices including trust & estate litigation and corporate real estate Stable, long-term career opportunity Strong firm culture focused on teamwork and professionalism This is an excellent opportunity for someone who enjoys being a key support partner to attorneys while working in a structured, client-focused environment. Key Responsibilities Draft, revise, and proofread legal documents including pleadings, correspondence, and memoranda Format court filings including Tables of Authorities (TOAs) and Tables of Contents (TOCs) Prepare and file electronic court submissions in state and federal courts Maintain attorney calendars, coordinate meetings, and assist with travel arrangements Organize and maintain client and matter files within the firm's records management system Prepare expense reports and assist with administrative support functions Maintain CRM data and client contact information Process new client file openings and maintain matter tracking information Scan, copy, format, and prepare legal documents for distribution and delivery Collaborate with legal support staff to ensure seamless team coverage and client service Participate in ongoing training to remain current on firm software and procedures Qualifications Minimum of 3+ years of legal administrative or paralegal experience Prior law firm experience preferred Experience supporting trust & estate litigation and/or corporate real estate practices preferred Strong proficiency in Microsoft Office Suite Experience with electronic court filing systems Excellent organizational skills and attention to detail Strong written and verbal communication skills Professional demeanor with strong interpersonal abilities Ability to manage multiple priorities in a collaborative environment About Aspen Careers This opportunity is being presented by Aspen Careers, a legal recruiting firm partnering exclusively with law firms to place top-tier legal talent. We prioritize confidentiality, alignment, and long-term career success for every candidate we represent. To learn more, visit: www.aspen-careers.com

Call/Text:

(380) 210-2527

Email:

kross@aspen-careers.com

Pay:

$36.00 - $38.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid sick time Paid time off

Work Location:

Hybrid remote in Tampa, FL 33610