Full-Time Real Estate Assistant (Transaction Coordinator Focus)

Full-Time Real Estate Assistant (Transaction Coordinator Focus) Alex and Phoebe Homes Chino Hills, CA Job Details Part-time | Full-time $20 - $25 an hour 1 day ago Qualifications Deal closing Contract documentation review Google Workspace Contract review MLS software Vendor management DocuSign Real estate contract preparation Property showing English Mid-level Attention to detail Vendor relationship management Organizational skills Mailchimp Document archiving CRM system proficiency Productivity software Managing executive calendars Chinese Residential real estate transactions monday.com Communication skills Editing Progress tracking (project management tasks) Full Job Description Full-Time/Part-Time Real Estate Assistant (Transaction Coordinator Focus) Position Overview We are seeking a full-time Real Estate Assistant with a strong focus on Transaction Coordination (TC) to support daily operations and manage real estate transactions from contract to closing. This role requires strong organizational skills, attention to detail, and the ability to manage multiple transactions and operational tasks simultaneously. ⸻ Core Responsibilities (Transaction Coordination)

• Manage real estate transactions from contract to closing
• Review and organize all transaction documents (Purchase Agreement, Disclosures, etc.)
• Send and track electronic signatures via DocuSign
• Maintain transaction timelines and ensure all deadlines are met
• Coordinate with buyers, sellers, lenders, escrow, title, and all related parties
• Track key milestones: inspection, appraisal, loan, contingency removal
• Ensure compliance with California real estate requirements
• Final file review prior to closing and complete transaction file archiving ⸻ Operations & Coordination
• Manage agent calendar, appointments, and scheduling
• Serve as main point of contact for all vendors (escrow, lenders, inspectors, photographers, etc.)
• Coordinate showings, inspections, and transaction-related appointments
• Provide regular updates to agent on transaction progress ⸻ Systems & Software (Required) Candidates must be comfortable using:
• E-sign platforms (especially DocuSign)
• MLS systems (listing input, updates, status changes)
• California Association of Realtors (C.A.R. Forms)
• SkySlope (transaction management & compliance)
• Monday.com (workflow tracking)
• CRM systems (client & pipeline management)
• Mailchimp (basic use)
• PDF editing tools (document organization & editing)
• Microsoft Office / Google Workspace / PowerPoint ⸻ Qualifications
• Previous Transaction Coordinator or real estate experience preferred
• Strong understanding of California real estate transaction process
• Highly detail-oriented, organized, and responsible
• Able to manage multiple transactions at once
• Strong communication and follow-up skills
• Bilingual (English & Chinese) preferred ⸻ Job Type
• Full-Time
• Fast-paced, deadline-driven environment
• Long-term position with growth potential

Pay:

$20.00 - $25.00 per hour

Work Location:

Hybrid remote in Chino Hills, CA 91709