Sales Assistant

Description We are looking for a highly organized Sales Assistant to support order execution and customer communication for a growing company in Coral Springs, Florida. This position plays a key role in keeping sales, accounting, operations, and warehouse activities aligned so that orders move efficiently from initial entry through final delivery. The ideal candidate is proactive, detail-focused, and confident managing multiple follow-ups in a structured, fully onsite environment.

Responsibilities:

• Manage the progression of customer orders from initial submission through billing, payment coordination, shipment, and final delivery.
• Track active orders closely, maintain accurate status updates, and follow through to keep deadlines and commitments on schedule.
• Serve as a primary contact for customers by providing timely updates on order progress, shipping timelines, and delivery expectations.
• Coordinate with internal teams to align sales activity, accounting documentation, operational needs, and warehouse scheduling.
• Review freight charges, vendor invoices, and related billing records to confirm they match approved costs and supporting details.
• Verify approvals and direct properly matched invoices to accounts payable for processing.
• Organize and maintain order records, approvals, and supporting documentation within HubSpot or a similar system.
• Assist with shipping arrangements by confirming estimates, logistics details, and delivery requirements.
• Monitor invoicing activity for accuracy and status visibility while partnering with accounting without handling collections directly. Requirements
• 3 to 5 years of experience in sales support, project coordination, operations coordination, or administrative support roles.
• Strong organizational skills with the ability to manage detailed tracking, documentation, and follow-up across multiple tasks.
• Proven ability to take initiative, assume ownership of responsibilities, and keep processes moving with minimal supervision.
• Experience working collaboratively with cross-functional teams such as sales, accounting, operations, and warehouse staff.
• Proficiency with Microsoft Excel at a basic to intermediate level.
• Familiarity with HubSpot or comparable CRM and document management platforms.
• Effective written and verbal communication skills with a customer-focused approach.
• Comfortable working onsite in a structured office environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .