Administrative Specialist II (United States)

Administrative Specialist II (United States) Cordis - 4.4 Miami Lakes, FL Job Details Full-time 2 days ago Qualifications Meeting minutes Report writing Microsoft Excel Microsoft Access Microsoft Outlook Operations management Sales Expense management Executive administrative support Purchase order management Mid-level Improving operational efficiency Technical support 3 years Bachelor's degree in business administration Analysis skills Bachelor's degree Task prioritization SharePoint Purchasing Business Administration CRM system proficiency Webex Managing executive calendars Cross-functional collaboration Business Travel scheduling Technical Proficiency Cross-functional communication Time management

Full Job Description Overview:

When you join the team at Cordis, you become part of an inspiring mission to save lives, impacting millions of people and broadening access to life-saving cardiovascular and endovascular technology. As a global leader for over 60 years, we are dedicated to being the heart of innovation to transform cardiovascular care. At Cordis, we're teammates, not just employees. We embrace an empowered and one-team culture where teammates are inspired to unleash their full potential. With diverse teams on a global scale, we believe the richness of our experiences and backgrounds enhances the careers of our teammates, the service to our customers, and ultimately, the lives of our patients. If you love a challenge and are ready to have a direct, transformative and positive impact on the lives of millions, then Cordis is just the place for you. We are the people behind the people who keep saving lives.

Responsibilities:

We are seeking a highly skilled and experienced Administrative Specialist II to provide high-level administrative support to senior leaders within the Commercial organization for the Americas (US, Canada, Latin America and Puerto Rico). This role will play a crucial part in ensuring the efficiency and success of the commercial leadership team's initiatives, helping to manage day-to-day operations, cross-functional coordination, and strategic priorities across multiple executives. This role will also support some projects and administrative needs across the broader commercial organization with possible exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, confidentiality and judgment.

Responsibilities:

Provide direct administrative support to multiple senior commercial leaders, including managing complex and competing calendars, scheduling meetings, expense reporting, coordinating travel, and ensuring efficient use of leadership time across priorities. Provide sales operations assistance thru coordination of commercial leadership team activities across multiple functions and regions, ensuring alignment across leaders and teams. Oversee and manage key commercial projects and deadlines, often spanning multiple leaders and teams, ensuring alignment, visibility, and timely execution Assist in the preparation of executive-level reports, presentations, and business documents, tailored to multiple stakeholders and leadership needs. Oversee logistics of high-level meetings, presentations, and client events in conjunction with Meetings & Events Team. Will require technical support in coordinating WebEx, video, conferencing, and conference calls as well as supporting through recording meeting minutes, managing agencies, and/or tracking action items as appropriate. Work closely with other departments such as Marketing, Finance, and HR to support sales initiatives and ensure alignment with organizational goals. Anticipate the needs of multiple leaders and their teams, proactively identifying conflicts, aligning priorities, and addressing challenges across a dynamic stakeholder environment. Serve as a key point of contact for internal and external communications related to the commercial leadership team, ensuring effective flow of information across leaders, teams, clients, and partners. Provide cross-functional and department support for administrative processes including, but not limited, to purchase order requests, new supplier setup, invoice payments, product launch logo items purchasing, commercial sponsorship requests, ordering office supplies/equipment, managing SharePoint sites and user lists, and distribution lists for routine departmental communications. Identify opportunities to streamline administrative processes, improving the efficiency of commercial leadership operations and team productivity across multiple leaders.

Qualifications:

3+ years of experience in an executive assistant, administrative specialist, or senior administrative support role, preferably within a sales or corporate environment. Previous experience in supporting multiple senior leaders with complex and competing calendar/travel requirements strongly preferred. Bachelor's degree in business administration, sales, or a related field. Combination of experience and education will be required.

Preferred Qualifications:

Expected Areas of Competencies:

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), and familiarity with CRM and sales tools. Exceptional organizational, communication, and multitasking abilities. Strong analytical skills with the ability to prepare detailed reports and presentations. Ability to manage competing priorities across multiple senior stakeholders, balancing urgency, business impact, and executive preferences. Strong stakeholder management skills, with the ability to navigate ambiguity and shifting priorities in a matrixed environment. Ability to handle confidential information with a high level of discretion. Excellent problem-solving skills, with the ability to think critically and act independently. Strong time management skills, with a proven ability to prioritize tasks in a fast-paced environment. Proactive and self-driven, with a strong attention to detail. Self-motivated, team player with a strong work ethic. Strong interpersonal skills and ability to collaborate across multiple departments. Professional demeanor, with the ability to handle multiple priorities simultaneously. #LI-JB1 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Cordis is proud to be an equal opportunity employer and is committed to providing equal opportunity for all teammates and applicants. At Cordis, our teammates all bring different strengths, experiences, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one's identity. All our teammate's points of view are key to our success, and we believe inclusion is everyone's responsibility. Together, we strive to create and maintain working and learning environments that are inclusive, equitable and welcoming.