Administrative Assistant/Sales Coordinator

We are looking for a detail-oriented and proactive Administrative Assistant/Sales Coordinator to join a dynamic team in the hospitality industry. This role is based in Albany, New York, and is a Contract to permanent position, offering an excellent opportunity for career growth. The position involves providing essential administrative and sales support to ensure seamless operations and exceptional client service.

Responsibilities:

• Provide administrative support to the Sales team, ensuring timely completion of tasks and efficient coordination.
• Manage the entry and upkeep of client information, leads, and accounts in relevant systems.
• Assist in preparing proposals, contracts, and other sales-related documentation.
• Coordinate client communications, including follow-ups, confirmations, and scheduling site visits or meetings.
• Organize calendars, schedule appointments, and coordinate travel arrangements for the Sales team.
• Maintain accurate data entry, reporting, and document management practices.
• Prepare presentations, reports, and correspondence to support sales initiatives.
• Offer assistance with event-related coordination, including timelines, group bookings, and post-event documentation.
• Act as a liaison between departments such as Events, Catering, and Operations to support sales and event activities.
• Maintain organized digital and physical filing systems for seamless workflow.