Administrative Assistant - Hotel Sales

Administrative Assistant

• Hotel Sales Visions Hotels Buffalo, NY Job Details Full-time $18
• $22 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance 401(k) matching Employee discount Retirement plan Qualifications Microsoft Office Specialist Sales Sales experience within hospitality industry Administrative experience High school diploma or GED Certified Administrative Assistant (CAA) Certified Administrative Professional Clerical experience Full Job Description Administrative Assistant•Hotel Sales We are seeking a dynamic and highly organized Administrative Assistant to support our Hotel Sales team.

This role is vital in ensuring smooth daily operations, managing correspondence, and providing exceptional customer support. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to office management. If you thrive in a fast-paced environment and excel at multitasking, this is your opportunity to contribute to a vibrant hospitality team dedicated to delivering outstanding service. Key Responsibilities Administrative Support Prepare and organize sales documents, proposals, contracts, and presentations. Maintain and update the sales database (CRM) with client information, call notes, and booking details. Schedule and coordinate appointments, site tours, and internal/external meetings. Sales Coordination Assist the sales team with lead follow-up, proposals, and account correspondence. Support RFP (Request for Proposal) processing and distribution to appropriate sales contacts. Track incoming leads and ensure timely responses and documentation. Event & Group Support Assist with group booking coordination, including room blocks, banquet event orders (BEOs), and payment details. Communicate with clients regarding group needs and event logistics as needed. Reporting & Documentation Compile weekly and monthly sales reports, including production, lead tracking, and conversion metrics. Maintain organized filing systems for contracts, agreements, and account data. Marketing Assistance Support local marketing and promotional efforts (e.g., mailings, email campaigns, event preparation). Assist with social media posts, collateral updates, and digital asset organization. Qualifications High school diploma or equivalent required; associate or bachelor's degree preferred. 1-2 years of experience in an administrative, hospitality, or sales support role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with hotel CRM systems (Delphi, SalesPro, etc.) a plus. Excellent organizational and communication skills. Detail-oriented with the ability to manage multiple priorities and deadlines. Professional demeanor and customer service-oriented attitude. Key Competencies Time management and multitasking Professional communication Confidentiality and discretion Team collaboration Problem-solving Join us in creating an energetic workplace where your organizational talents help drive success! This position offers an engaging environment where your administrative expertise will make a meaningful impact on our hotel sales operations!

Pay:

$18.00

• $22.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Retirement plan Vision insurance

Experience:

Administrative Assistant:

1 year (Required)

Hotel Sales:

1 year (Required)

Work Location:

In person