Administrative Assistant - International Sales

Administrative Assistant - International Sales Coopersburg, PA Job Details Full-time Qualifications Fiscal management Microsoft Excel Microsoft Outlook Vendor management 5 years Expense management Greeting customers Process improvement Executive administrative support Visio Mid-level Event vendor coordination Customer inquiry handling High school diploma or GED Invoice payment processing Task prioritization Microsoft Teams Managing executive calendars Cross-functional collaboration Associate's degree Travel scheduling Cross-functional communication

Full Job Description Overview:

We have an immediate opening for an Administrative Assistant to support Lutron's International and Global Hospitality Sales Organization. In this position, you will be a key part of the International Sales Team, representing the company internally and externally, acting as a liaison between the senior sales leadership team, customers, and employees.

Responsibilities:

Effectively manage senior sales leaders' sc hedule s by anticipating needs, understanding business goals, and prioritizing commitments to ensure optimal use of time. Represent ing the company to internal and external parties by welcoming visitors, reviewing and triaging correspondence, arranging company dinners and corporate functions, and responding to inquiries. Serve as a liaison between senior leadership team members and international partners to facilitate smooth communication, alignment, and operations across global teams. Plan, coordinate, and execute high visibility events , including sales summits, corporate meetings, leadership offsites, and international events. Responsibilities include managing logistics, coordinating vendors, handling communications, and ensuring seamless execution. Coordinate cross functional and international activities by managing communication across time zones, aligning meeting schedules, supporting global project milestones, preparing slide decks, and ensuring timely flow of information between international stakeholders. Arrange corporate travel and meetings by developing detailed itineraries and agendas; scheduling air travel; booking international and domestic transportation; managing VISA needs and arranging lodging and meeting accommodations. Reserving meeting spaces with proper AV needs and coordinating meals or catering services onsite & off-site. Complete projects and special assignments such as redesigning processes; documenting updates; and implementing changes to enhance operations. Provide financial management support to process and manage invoices, POs, and vendor setups for various business needs and expense reports for senior leaders.

Qualifications:

High School Diploma required; Associate or Bachelor's degree preferred Minimum 5 years' work experience required; experience coordinating calendars, travel logistics, and meetings preferred Fluent with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams, Visio) Must live within commutable distance to Coopersburg, PA to accommodate in-office schedule Lutron Electronics' position as the worldwide leader in innovative lighting control and shading solutions has enabled consistent, annual growth. Our company has cultivated a reputation of unsurpassed quality, a broad range of technologies and product offerings, and a strong commitment to servicing our worldwide customers. This has allowed the company to invest in developing new technologies and services, expand our technical capabilities and global presence, and to find and retain the best talent. Build your career with Lutron where you will enjoy competitive compensation and benefits while exploring many options for continued growth and education. Make a difference every day in our dynamic, people-centric, technology-driven organization. For more information, view our website at www.lutron.com. Lutron Electronics is an Equal Opportunity - Affirmative Action - Employer. We welcome qualified, motivated applicants regardless of race, color, religion, sex, national origin, age, disability or genetics #LEC1 #LI-TJ1 #LI-TJ1