Administrative Assistant - Sales Department

Job Summary:

The Administrative Assistant in the Sales Department provides high-level administrative and operational support to the Sales Manager and sales team. This role is critical to ensuring smooth day-to-day operations, accurate reporting, and effective coordination between internal departments and clients. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced sales environment. Founded in 1976 near Philadelphia, Porter Family Exteriors is a family-owned professional enterprise with remarkable growth. Our expertise lies in exterior construction, with a specialization in James Hardie Siding and GAF Roofing products. You'll have the opportunity to join our motivated team that embodies a growth mindset and takes ownership and pride in their work. This position is perfect for an individual who wants to join an opportunistic culture, while supporting a reputable brand.

Responsibilities:

Administrative Support Provide direct administrative support to the Sales Manager Manage calendars, schedule meetings, and coordinate appointments Prepare meeting agendas, take meeting notes, and track follow-up action items Handle incoming calls, emails, and correspondence in a professional and timely manner Sales Support Assist in preparing sales presentations, proposals, and contracts Maintain and update CRM systems and sales databases Track sales activities, pipelines, and performance metrics Generate regular sales reports and summaries for management Coordination & Communication Serve as a liaison between the sales team and internal departments, including finance, operations, and marketing Assist with onboarding new sales team members Support customer communications and follow-ups as needed Organization & Documentation Maintain organized digital and physical filing systems Ensure accuracy and completeness of sales documentation and contracts Handle confidential and sensitive information with discretion

Qualifications:

Proven experience as an administrative assistant or in a similar role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace Experience with CRM software (e.g., JobNimbus, AccuLynx, or similar) preferred Ability to multitask and work efficiently in a fast-paced sales environment Preferred Qualifications Previous experience supporting a sales team or Sales Manager Basic understanding of sales processes and terminology Associate's or Bachelor's degree preferred, or equivalent work experience Highly detail-oriented and organized Proactive, dependable, and professional Strong problem-solving skills Ability to work independently and collaboratively as part of a team The right candidate will align with our core values: Accountability

• Transparently taking ownership of our work, decisions, and actions. Commitment
• Dedicated to supporting each other to create a positive working environment and customer experience. Initiative
• Tackling challenges now, not later. Mindset-Growth
• If we are not moving forward we are moving backwards, there is no room for complacency here.

Benefits:

We offer an attractive compensation and benefits package which includes: 401k with 3% match

Health Insurance Paid Time Off Job Type:

Full-time Salary:

up to $55k per year Full-time, in-office position

Pay:

Up to $60,000.00 per year

Benefits:

Health insurance Paid time off

Experience:

Google Workspace:

2 years (Required) Administrative support: 2 years (Required) CRM software: 2 years (Preferred) Ability to

Commute:

Media, PA 19063 (Required)

Work Location:

In person