Administrative Associate

Are you ready to be the backbone of a fast‑paced, collaborative team that's shaping Vanguard's future talent? The VSP Enablement Team is looking for an Administrative Associate who thrives on organization, anticipates needs before they arise, and takes pride in keeping a team running smoothly. This role is more than administrative support, it's an opportunity to be a trusted partner to leaders, gain exposure to high‑impact initiatives, and grow your career within a dynamic enablement organization. What You'll Do As an Administrative Associate, you'll play a key role in supporting our leaders and team by keeping operations efficient, connected, and moving forward.

Key Responsibilities include:

Calendar & Event Coordination:

Proactively manage calendars, schedule meetings, support team events, and track attendance to ensure seamless collaboration.

Travel & Logistics Support:

Coordinate travel arrangements and ensure meeting logistics—such as refreshments—are thoughtfully handled.

Operational Excellence:

Follow established procedures with accuracy while exercising sound judgment when independent decision‑making is needed.

Office & Resource Management:

Monitor and order office supplies, helping manage expenses responsibly.

Professional Documentation:

Prepare polished correspondence, reports, meeting minutes, presentations, and other written or visual materials that support team goals.

What You Bring Experience:

At least 2 years of administrative or related experience (strong planning, organization, time management skills) , preferably within a medium-to-large organization.

Education:

High school diploma or equivalent required; Associate degree or related field preferred.

Technical Skills:

Strong proficiency in Microsoft Office tools.

Organization & Prioritization:

Ability to juggle multiple priorities while staying detail‑oriented and proactive.

Collaboration & Adaptability:

A positive, flexible approach with strong interpersonal skills and the ability to take direction and partner effectively with others. Why This Role? This is a great opportunity to: Be a central part of the VSP Enablement Team , supporting meaningful work across our rotational programs and their key leaders Gain exposure to enterprise‑level initiatives and enablement strategies Build transferable skills and grow your career in a supportive, collaborative environment If you're energized by being the person who keeps everything moving and want to grow alongside a team that values partnership and impact, we'd love to hear from you. Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.