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Administrative Function Support
Job
ACARA
Richmond, VA (In Person)
$48,651 Salary, Full-Time
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Job Description
Job Title:
Administrative Function Support Location:
Richmond, VA Employment Type:
Temp (4 Months)Industry:
Manufacturing Compensation:
$23.39/Hour Schedule:
40 Hours/Week 1st Shift About theOpportunity:
The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership. The role is designed to deliver consistent, high‑quality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region. Administrators are expected to operate with professionalism, discretion, collaboration, and a strong customer‑service mindset while supporting the client values and regional objectives.Why You'll Love Working Here:
Supportive, team-driven culture that values collaboration, transparency, and accountability. Opportunity to grow your career with a global workforce solutions leader serving multiple industries. People-first environment that encourages employees to bring their authentic selves to work. Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates. Why This Opportunity isExciting:
This role offers the chance to join a company that prioritises both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit?APPLY TODAY
What You'll Do:
Employee Support & Experience Coordinate new hire onboarding and first‑day readiness Manage cell phone coordination, upgrades, and support intake Coordinate computer equipment and IT service requests Support fleet vehicle coordination and related processes Serve as a trusted point of contact for employee inquiries and guidance Phone System & Front‑Line Support Support a direct‑dial phone system environment Professionally assist callers in identifying the appropriate contact Route inquiries efficiently to ensure timely resolution and support Mail, Shipping & Package Coordination Pick up and distribute mail Manage correspondence distribution Coordinate UPS, FedEx, and courier services Ensure timely handling of sensitive and priority materials Office & Employee Engagement Activities Coordinate the annual employee appreciation event Support office Town Halls Lead quarterly community charity events (e.g., Toys for Tots, food and clothing drives) Organize and support meetings and training (e.g., materials, catering needs, snacks, etc.) Office Operations & Facilities Vendor Contract Management Support contracts and vendor relationships, including: Coffee services Pest control Janitorial services Shredding services First‑aid kit suppliers Building parking permits Coordinate renewals, service requests, and issue resolution Lead renewals, remodels, and projects for the office, adjacent/warehouse, etc. Office Operations Business licenses/Tax receipts. Technology & Business Tools Proficiency Initial troubleshooting with employees based on manuals, before opening tickets in MyIt- training received from IT admin calls and documents shared. Coordinate and collaborate with new regional initiatives Coordinate and collaborate with other local businesses' needs Time management
- Prioritize tasks and meet deadlines across competing demands Client service mindset
- Deliver responsive, professional support to internal and external customers Analytical and logical reasoning
- Interpret information accurately and support sound decision‑making Conflict resolution and mediation
- Navigate challenges professionally and promote positive outcomes
What You'll Bring:
High School Diploma or GED 2+ years of experience in administrative support, office management, executive support, or a related business operations role.What Sets You Apart:
Working knowledge of: Microsoft Outlook Microsoft Word Microsoft Excel Microsoft PowerPoint Copilot Knowledge of the eVA system-Virginia's Marketplace Ability to learn and adapt to Siemens systems and digital tools (e.g., Digital display). Problem‑solving and critical thinking- Ability to assess situations, identify solutions, and act decisively Negotiation skills
- Balance priorities while maintaining strong relationships Adaptability and ability to manage pressure
- Remain effective in a fast‑paced, evolving environment Detail‑oriented
- Ensure accuracy, consistency, and compliance in all work Strong organizational skills
- Maintain structure, documentation, and workflow efficiency Teamwork and collaboration
- Work effectively across offices, functions, and regions without physical onsite supervision Demonstrate professionalism, confidentiality, and accountability Collaborate across offices to support regional consistency Communicate clearly, respectfully, and proactively Embrace standardization while supporting local needs Represent the client positively to employees, customers, and partners
Additional Information:
Upon offer of employment, the individual will be subject to a background check. After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit. The call or chat may be recorded so that our recruiting team can review it- they make all final hiring decisions, while AI agent simply helps move you forward faster.