Sales Team Administrator

Sales Team Administrator 3.1 3.1 out of 5 stars 202 W Enterprise Rd, Winneconne, WI 54986 Switchgear Power Systems, LLC 35 reviews Position Description Switchgear Power Systems is seeking a well-organized and detail-oriented Sales Team Administrator to join our team. In this role, you will provide critical administrative support to our experienced sales team and sales management. You will assist with preparing and typing sales quotations, entering and managing purchase orders in our enterprise resource planning (ERP) system, and coordinating various activities—including scheduling customer visits and arranging travel—to ensure the sales process runs smoothly and efficiently. This position involves minimal direct selling; instead, you will focus on behind-the-scenes coordination and documentation that allows our sales representatives and managers to concentrate on customer engagement and closing deals. Essential Duties and Responsibilities Prepare and format sales quotations and related documents based on input from the sales team, ensuring accuracy and professional presentation in alignment with company standards. Enter and process customer purchase orders in the ERP system, verifying all details for accuracy (pricing, part numbers, terms) and updating order status to enable timely fulfillment and delivery tracking. Maintain organized sales records and data within company systems—including quote logs, order files, and customer information—and ensure data integrity in relevant platforms such as Salesforce and GSS. Coordinate and schedule customer visits and on-site meetings, working with internal teams to arrange facility tours, agendas, and any accommodation needed for visiting clients. Assist with travel arrangements for sales team members and visiting customers, including booking transportation and lodging and preparing detailed itineraries as required. Provide general administrative support to the Sales Department, such as scheduling team meetings, preparing meeting materials or presentations, handling correspondence, and supporting onboarding of new sales team members with tools and documentation. Knowledge, Skills Abilities Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple tasks simultaneously. Excellent written and verbal communication skills, with professional phone and email etiquette for effective coordination with internal teams and external contacts. Ability to multitask and prioritize effectively in a fast-paced environment while maintaining quality and accuracy. Proficiency with Microsoft Office Suite, especially Outlook, Word, and Excel, and general comfort with computers and standard office software. Experience with ERP or order entry systems for processing quotes and purchase orders is preferred. Familiarity with Salesforce or other CRM software is a plus, with the ability to learn and use such tools to update customer records or run basic reports. A positive attitude and willingness to learn, demonstrating flexibility and a proactive, team-oriented approach. Qualifications Experience High school diploma or equivalent required; associate or bachelor's degree not required. Prior experience in administrative support, sales support, or office coordination. Experience in a manufacturing or technical product environment is preferred but not required. Proven ability to work collaboratively as part of a team, manage confidential information with discretion, and provide timely support to multiple stakeholders. Travel This position requires minimal travel. It is primarily an in-office role. Occasional local travel for training sessions or to assist with special events and customer visits may occur, but such instances are infrequent and typically planned in advance. Physical Demands and Work Environment While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or feel computer keyboard, objects, or tools; talk and hear. The employee regularly is required to walk and reach with hands. The employee is occasionally required to stand and frequently uses a computer keyboard. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employee views computer monitor frequently. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low. Switchgear Power Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.