A/P Coordinator

Purchasing & Sales Order Coordinator - A/P & A/R Trenton, NJ | Full-Time | On-Site What You'll Do Purchasing & Operations Manage purchase orders from creation through receipt and invoice matching Create and process vendor bills and freight payments in NetSuite Coordinate with vendors on pricing, lead times, and delivery schedules Monitor inventory levels and initiate replenishment orders Work closely with warehouse and operations teams to ensure accurate and timely shipments Resolve discrepancies related to orders, invoices, and shipments Maintain organized purchasing records and generate operational reports Complete company forms, vendor applications, and customer setup documentation Bookkeeping (AR/AP) Create and send customer invoices accurately and on time Manage Accounts Payable and Accounts Receivable processes Perform account reconciliations and collections follow-up Assist with financial reporting and payment tracking for leadership Sales Order Coordination Process sales orders from start to finish, including bulk and drop-ship orders Keep customers informed on order status, shipping timelines, and updates Serve as a key point of contact for order-related inquiries Support the sales team with reporting, documentation, and follow-up communication Maintain accurate customer and sales data within NetSuite and SmartSuite ? Required Qualifications NetSuite ERP Experience is

REQUIRED

Candidates without hands-on NetSuite experience will not be considered. 3-5 years of experience in purchasing, operations, sales order coordination, bookkeeping, or related roles Strong working knowledge of: NetSuite ERP SmartSuite Microsoft Excel & Outlook QuickBooks Experience with: Purchase Orders (POs) Sales Orders (SOs) Inventory management Billing & reporting Accounts Payable & Accounts Receivable Excellent organizational and multitasking abilities Strong communication and customer service skills Ability to work efficiently in a deadline-driven environment ? Preferred Qualifications NetSuite certification or advanced NetSuite expertise Experience in wholesale or distribution industries Familiarity with EDI systems or third-party logistics (3PL) Why You'll Love This Opportunity Diverse and engaging role with growth potential Collaborative team environment Opportunity to work directly with leadership Fast-paced environment where your contributions make an impact Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.