Sales & Project Coordinator

Sales & Project Coordinator Clayville, NY 13322 $48,000

• $60,000 a year
• Full-time $48,000
• $60,000 a year
• Full-time Sales & Project Coordinator Valley Signs — Clayville, NY Full-Time | In-Office About Valley Signs At Valley Signs, we believe every sign tells a story.

We help businesses elevate and enhance their brand through high-quality signage, creative solutions, and exceptional customer service. We are not a transactional sign shop — we strive to be long-term sign partners for our clients. We are growing and looking for a highly organized, customer-focused Sales & Project Coordinator to help keep projects moving smoothly from initial inquiry through final installation. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and projects, and takes pride in delivering an outstanding customer experience. Position Overview The Sales & Project Coordinator serves as a central communication and workflow hub between customers, sales, design, production, and installation teams. This is not a high-pressure commission sales role. Instead, this position is focused on organization, communication, project coordination, customer experience, and helping ensure projects move efficiently through the Valley Signs process.

You will help:

Coordinate incoming sales inquiries Manage project flow and timelines Communicate with customers throughout the process Support estimating and proposal preparation Coordinate design and production scheduling Keep CRM and project management systems updated Help deliver "The Valley Signs Experience" Key ResponsibilitiesCustomer Communication & Sales Support Respond to inbound customer inquiries Help guide customers through the signage process Gather project details, timelines, measurements, and requirements Coordinate quotes, proposals, and approvals Follow up with leads and existing customers Maintain excellent communication throughout each project Project Coordination Move projects efficiently from sales to production Coordinate workflow between sales, design, fabrication, and installation teams Track project timelines, approvals, and deliverables Schedule site visits, installations, and internal handoffs Ensure project information is complete and organized CRM & Administrative Management Maintain accurate records in CRM/project management systems Update project statuses and customer communications Organize job files, approvals, and production documentation Assist with ordering materials and tracking vendor communication when needed Team Coordination Help prioritize workflow and deadlines Communicate project updates internally Support overall operational efficiency Assist leadership with process improvements and organization What We're Looking ForRequired Skills & Traits Strong organizational skills and attention to detail Excellent communication and customer service skills Ability to manage multiple projects simultaneously Self-motivated and dependable Comfortable working in a fast-paced environment Problem-solving mindset Positive, team-oriented attitude Strong computer and administrative skills Preferred Experience Experience in project coordination, customer service, office administration, or sales support Experience with CRM or project management software Sign industry, construction, printing, branding, or creative industry experience is a plus — but not required What Success Looks Like in This Role Customers feel informed, cared for, and confident throughout the process Projects move efficiently and on schedule Communication between departments stays clear and organized Team members have the information they need to execute successfully The customer experience reflects Valley Signs' professionalism and creativity Compensation & Benefits Competitive pay based on experience Paid time off Opportunities for growth within the company Supportive team environment Creative and fast-paced workplace Opportunity to play a major role in a growing company Why Valley Signs? We are building more than signs — we are building relationships, brands, and experiences. We value professionalism, creativity, teamwork, and quality in everything we do. If you are highly organized, people-oriented, and excited to help projects come to life, we'd love to hear from you. Apply today and help us deliver The Valley Signs Experience.

Pay:

$48,000.00

• $60,000.

00 per year

Benefits:

401(k) 401(k) matching Flexible spending account Life insurance

Work Location:

In person