Student Assistant
- Administrative & Records Management (Stockton, CA) University Enterprises, Inc.
- 4.0 Stockton, CA Job Details Part-time $18.27
- $24.
62 an hour 1 day ago Qualifications Records disposition policies Some college Computer operation Digital imaging Copy machines Data Retention (Data management) Moving Mail distribution Scanning Technical support Digitization Paper binding Reformatting (archival preservation method) Mail management Document binding Image quality checks Communications Document imaging Business Administration Mail processing Business Physical document handling Communication skills Entry level File organization Full Job Description Caltrans manages more than 50,000 miles of California's highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California's economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center. To learn more visit www.dot ca.gov . The California Department of Transportation (Caltrans) is seeking to hire two (2) student assistants, in a learning capacity, under the close supervision of Supervisor I. In a learning capacity, the student assistant will assist with technical and administrative duties, and assignments providing services supporting District 10 in the efficient operation of good record keeping practices. This includes the creation, utilization, preparation, storage, retrieval, disposition, preservation, and retention of state records are in place and followed. The student assistant will also assist in providing technical support to the district's Reprographic and Mail Room Services. Additionally, the student assistant will assist with various professional-level duties and tasks with various divisions and assist with the districts return to office cleanup efforts. Conditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice. UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment. Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting. Majors/Fields of Study Business Administration or Communication Studies. Work Schedule F lexible workdays and work hours, Monday
- Friday, between 8 AM
- 5 PM. The final work schedule will be determined by the supervisor. Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday
- Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer). Compensation $18.27
- $24.
62 per hour. Minimum Qualifications Must maintain a minimum cumulative 2.0 GPA. Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term. Preferred Qualifications Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking. Duties and Responsibilities In a learning capacity, the student assistant will assist with records organization and filing, including viewing physical and digital documents, categorizing materials according to established retention guidelines, and maintaining orderly file systems in compliance with the Division Record Retention Schedules (RSS). In a learning capacity, the student assistant will assist in record-retention activities, including identifying documents eligible for retention, transfer, or destruction under the established departmental and division RSS policies, and preparing materials for archival or disposal in coordination with supervising staff. Also, the student assistant will assist in document scanning and digitization, including preparing physical files for scanning, operation scanning equipment, ensuring image quality, naming and saving of files appropriately, and uploading digitized documents into the designated sources. In a learning capacity, the student assistant will assist in reprographic and mailroom tasks including performing bindery work, copier operation, filing, moving office supplies, and providing general office support to ensure smooth workflow within the Creative Services Unit. In a learning capacity, the student assistant will assist in general administrative support tasks related to district cleanup efforts and performing other duties as assigned to facilitate smooth transition back to the office. Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation. Working Conditions Work is performed in an office environment. Application Instructions Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application. In addition to your resume, please upload your most recent transcripts.
Apply by:
June 12, 2026
