School Secretary (Bilingual Spanish/English)

Orange-Ulster BOCES is seeking a Spanish/English speaking School Secretary to join the Adult and Continuing Education Division. This work involves the responsibility for varied secretarial and office management functions of a routine nature. This position is distinguished from Senior Typist and typist by the fact that the duties and responsibilities are more diversified in nature allowing for greater opportunity to exercise judgment in completion of secretarial duties. The incumbent acts as a secretary to an administrator or administrators. The incumbent must speak, understand and write both English and conversational Spanish to perform duties. Work is performed under general supervision and may involve leading and directing the work of subordinate clerical employees. Involves public and student contact. Does related work as required.

TYPICAL WORK ACTIVITIES

Uses words processing software or typewriters to prepare correspondence, reports, discipline, notifications, newsletters, vouchers, or other materials from clear copy, rough draft or recorded dictation; Maintain student records and personnel files utilizing computer database; Prepares daily attendance reports Composes correspondence upon verbal direction of the Principal; Attends to operation of the administrative office including budget preparation, billing and other fiscal matter and requisitioning and control of supplies; Maintains master calendar for school including use of building by outside groups; Calls and arranges for substitutes; Monitors petty cash account and tracks purchase order activity; Answers telephones, providing routine information and directing calls to appropriate offices; Operates a variety of office equipment including copiers, fax machines, computers and peripheral equipment. Provides bi-lingual services when needed

Qualifications:

MINIMUM QUALIFICATIONS

Graduation from high school or possession of high school equivalency diploma.

JURISDICTIONAL CLASSIFICATION

Competitive