Secretary - Clairfield Elementary School

A Tennessee Public School Secretary with attendance duties manages student records, daily attendance reporting, and parent communication, serving as a key administrative hub. They handle attendance, registration, and general office duties, requiring strong computer, clerical, and communication skills.

Key Responsibilities Attendance Tracking:

Record and track student absences, tardiness, and early dismissals, including calling parents to verify absences and tracking written excuses.

Data Management:

Utilize Student Information Systems (SIS) to maintain accurate, up-to-date daily attendance records, input enrollment data, and process withdrawals.

Reporting:

Generate and submit daily, monthly, and end-of-year attendance reports to school administration and the state Department of Education.

Front Office Duties:

Act as the primary point of contact by answering phones, greeting visitors, processing incoming/outgoing mail, and managing general student records.

Student Support:

Issue admit slips for tardy students, provide visitor permits, and maintain high standards of customer service with staff and parents.

Required SkillsQualifications Technological Proficiency:

Experience with office software (Microsoft Office, Google Workspace) and dedicated school database systems.

Communication:

Effective, polite communication with parents, staff, and students regarding sensitive attendance issues.

Organization:

High attention to detail for managing secure, confidential files and complying with state attendance codes.

Experience:

Previous clerical or secretarial experience is usually required, often with preferred experience in a school setting.