SECRETARY/BOOKKEEPER

Job Overview We are seeking a dynamic and detail-oriented

SECRETARY/BOOKKEEPER

to join our team! This vital role combines administrative excellence with comprehensive bookkeeping responsibilities, ensuring smooth office operations and accurate financial management. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills, proficiency in accounting software, and a passion for maintaining precise financial records. Your energetic approach will help support our mission to deliver exceptional service while maintaining financial integrity across all departments. Duties Manage daily administrative tasks such as answering phones, scheduling appointments, and handling correspondence to keep office operations running seamlessly. Prepare, review, and record journal entries using accounting software like QuickBooks, Xero, Sage, or similar platforms. Perform account reconciliations including bank statements, general ledger accounts, and subsidiary ledgers to ensure accuracy and compliance with GAAP (Generally Accepted Accounting Principles). Handle accounts payable and receivable processes efficiently, including invoice processing, payment scheduling, and collections. Conduct bank reconciliations and balance sheet reconciliations regularly to maintain precise financial records. Assist with payroll processing, tax filings, and governmental accounting requirements to ensure compliance with relevant regulations. Support budgeting activities by analyzing financial data and preparing detailed reports for management review. Maintain meticulous records of all financial transactions through double-entry bookkeeping and general ledger accounting practices. Generate comprehensive financial reports including income statements, cash flow statements, and other analyses to aid strategic decision-making. Perform account analysis and account reconciliation tasks to verify the accuracy of financial data across various accounts. Requirements Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms; familiarity with Quicken is a plus. Strong understanding of corporate accounting principles, governmental accounting standards, and non-profit accounting practices. Knowledge of GAAP guidelines and experience with financial concepts like debits & credits, journal entries, and double-entry bookkeeping. Ability to perform account reconciliation tasks including bank reconciliation and general ledger reconciliation accurately. Proficiency in 10-key typing for data entry tasks combined with excellent attention to detail. Experience in accounts payable/receivable management, payroll processing, and tax preparation is highly desirable. Familiarity with technical accounting procedures such as account analysis and budget management. Excellent organizational skills with the ability to multitask efficiently in a busy environment. Strong communication skills for preparing clear financial reports and collaborating across departments. Join us as a

SECRETARY/BOOKKEEPER

where your energetic approach combined with your technical expertise will make a meaningful impact! We value precision, transparency, and proactive problem-solving—qualities that drive our success every day!

Pay:

$20.00 - $24.00 per hour

Work Location:

In person