Senior Administrative Assistant - $26/hour

Job Title:

Administrative Assistant (Timekeeping)

Pay Rate:

$20-$26

Duration:

Through November 2026 (possible extension based on performance)

Job Summary:

The Administrative Assistant (Timekeeping) is responsible for supporting daily administrative and payroll-related functions across multiple departments. This role focuses heavily on timekeeping, data entry, reporting, and coordination of onboarding and payment processes. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Perform daily timekeeping data entry for multiple departments Generate and maintain timekeeping reports Process cost requests within SAP Manage invoice payments, conduct payment research, and create same-day payment check invoices in SNAP Assist with onboarding activities for new hires Update and manage employee rate changes in timekeeping systems Track employee sick and vacation time Process daily Archibus approvals and create records for newly hired craftsmen Scan and maintain invoice documentation Provide general administrative support and complete miscellaneous tasks as assigned

Qualifications:

Previous experience in timekeeping or related administrative functions preferred Basic to intermediate proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Skills & Experience:

Experience with Timekeeper systems Working knowledge of SAP, SNAP, DocuSign, Sphere, SharePoint, and Archibus Familiarity with IATSE and Basic Crafts contracts Union payroll knowledge Proficiency with 10-key data entry Experience using standard office equipment

Core Competencies:

Strong attention to detail with a high level of accuracy in data entry Ability to follow direction and meet deadlines consistently Excellent verbal and written communication skills Strong customer service mindset with a professional demeanor Effective problem-solving and critical thinking skills Strong interpersonal skills with the ability to collaborate across teams Ability to work independently and manage multiple tasks simultaneously Highly organized with strong prioritization skills Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.