Senior Office Assistant (Spanish-Speaking)

The Putnam County Sheriff's Department is seeking qualified candidates for the position of Senior Office Assistant (Spanish-Speaking). This is a Competitive position under New York State Civil Service Law. Per NYS Civil Service Law, any appointment to this position will be made on a Provisional basis, pending the future administration of a Civil Service examination.

DESCRIPTION OF DUTIES

This position involves the performance of difficult clerical and secretarial tasks which may require operation of such equipment as a personal computer or word-processor. The work requires mature office judgment and knowledge of the policies, laws and regulations relating to the program or the agency in which the position is located. Specific duties vary with the needs of the municipality, department, or division. The Senior Office Assistant is distinguished from the Office Assistant in that this position involves either supervision, the use of a higher degree of independent judgment and/or the more secretarial nature of the work responsibilities. Additionally, this position requires the ability to speak, write and understand Spanish as well as English. Work is performed under general supervision. Supervision may be exercised over the work of a small number of subordinate clerical workers. Performs related work as required.

TYPICAL WORK ACTIVITIES

Provides support to administrator(s). Receives telephone calls, answers questions and refers calls to proper person. Speaks, reads, writes and interprets Spanish language and Spanish language documents, as needed. Acts as intermediary and interpreter for Spanish speaking clients and members of the public, as needed. Makes referrals according to office policies and procedures, and regulations and policies relating to program or department. Keeps administrator(s) informed and up-to-date on any changes in regulations and policies relating to the program or department. Makes appointments and schedules for school officials, and establishes priorities for submission to administrator(s). Receives and directs visitors to the office. Operates a computer or other word processing related equipment to produce routine correspondence, reports, spreadsheets, databases, charts and other work documents. Conducts correspondence independently or composes with administrative judgment for official signature. Assigns, reviews and records work done and instructs new employees in the specialized work of the department. Operates a variety of business office machines such as computers, copying machines, calculators, scanners, etc. Performs routine equipment maintenance tasks. Maintains alphabetic, numeric and/or chronological files of correspondence, documents and materials by coding and filing new materials, searching for requested material and periodically purging obsolete material. Collects, compiles, summarizes and types statistical and other related reports. May take and transcribe dictation of letters, memorandum, reports and other materials. May issue permits and licenses. May collect fees and accounts for monies received. May prepare and maintain time records and payroll data. Performs a variety of related activities as required.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a comparable diploma and two (2) years of clerical experience which must have involved the use of computer applications to enter data, maintain records or prepare reports and documents.

SUBSTITUTION NOTE

Post-secondary level education may be substituted for the required experience indicated above on the basis of thirty (30) college credits per year of experience.

PLEASE NOTE

Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SPECIAL REQUIREMENT

Fluency in understanding, speaking, reading, writing and translating Spanish and English.

SCHEDULE

Full-time, Monday - Friday, 37.5 hours per week

STARTING ANNUAL SALARY

$54,389 (2026)

BENEFITS

Health insurance. Dental insurance. Vision Insurance. Employee assistance program. Flexible spending account. Paid time off (vacation, sick, personal, comp). NYS Retirement System Membership. Public Service Loan Forgiveness (PSLF) qualifying employer.

APPLICATION

www.putnamcountyny.com/personnel Applications and resumes may be submitted to the Putnam County Personnel Department by mail or email: putnampersonnel@putnamcountyny.gov Putnam County Personnel Department 110 Old Route 6, Bldg 3 Carmel

NY, 10512 APPLY PUTNAM COUNTY - AN EQUAL OPPORTUNITY EMPLOYER

About Putnam County Government:

It is the mission of the Putnam County Personnel Department to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein.